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Team Administrator

3 months ago

Brisbane, Queensland, Australia URBIS Full time

Who we are:

Urbis is people focussed, and we want the best for our team, our clients, and our communities. Our mission is about helping people create meaningful, sustainable cities & communities.

We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects.

Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

We pride ourselves on empowering our employees and supporting them to be the best they can be.

You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.

Urbis shaping Futures your way

The Opportunity:


A fantastic opportunity has arisen for an experienced Team Administrator to support our Economics & Property (E&P) team within our Brisbane office.

We are looking for an Administrator who has a interested and experience in word processing and data research, analysis, modelling and can support the team in a range of property projects.

Majority of the E&P team project work relates to the retail, commercial, industrial and residential sectors.

If you are a self-starter, with the right combination of talent, energy and a commitment to excellence, to provide high quality support.

You will also have the opportunity to support other team members and seek to add value with new ideas and initiatives to benefit our team.


You will:

  • Organise travel arrangements as needed, which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
  • Coordinate team meetings, marketing activities, events and resources.
  • Provide administrative support to the wider team, including report and document preparation, compilation and formatting, word processing, data entry maintenance, support and excel formatting.
  • Coordinate the preparation of project sheets and project lists as required.
  • Assist with the team's weekly monitoring and reporting around Work In Progress (WIP), work load planning and resourcing, where requested;
  • Setting up of new assignments in the Urbis Practice Management System (BST) and ensuring relevant Terms of Agreement and Sub-Consultants agreements are obtained.
  • Assist with monthly invoicing for the team and where applicable, coordinate invoicing with Directors.

About You:

This position would suit someone who has a minimum of 3 years' experience in a similar role, supporting a number of leaders with a combination of the following competencies:

  • Enjoy working within a vibrant team and collaborating to achieve common business goals.
  • Completion of a secretarial studies/business administration course and/or equivalent
  • Experience in events management, proactively promoting events that benefits the business internally and externally.
  • Intermediate to advanced level of experience using the Microsoft Office Suite, Word & PowerPoint.
  • Attentive, attention to detail and lateral thinking is a must in this key position for the team.
  • Clear, concise and confident communicator, and able to manage expectations and priorities of clients.
  • Eagerness to contribute to administration and project coordination process improvement
Why Urbis?
Urbis is committed to fostering a work environment that is inclusive, supports flexibility, and welcomes diversity. We are proud to be an equal opportunity employer. Aboriginal and Torres Strait Islander people are encouraged to apply.
How to Apply?
Recruitment Agencies - thank you for thinking of us.

We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.