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Team Administrator
3 months ago
KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength.
The Office Support team is a group of professional individuals with experience in executive support, office support and reception. We work in a supportive and collaborative manner with a customer service approach.
The Opportunity
Join our dynamic team
At KordaMentha, we value innovation, collaboration, and excellence in everything we do. We're seeking a proactive and detail-oriented Team Administrator to support our team in achieving our goals and delivering exceptional results.
As a Team Administrator at KordaMentha you will play a crucial role in providing administrative support to our team, ensuring smooth operations and efficient communication. You'll be responsible for managing administrative tasks, coordinating team activities, and maintaining records to facilitate the effective functioning of our department. This role offers an excellent opportunity to contribute to our team's success and grow your skills in a dynamic work environment.
Duties and Responsibilities
Executive assistant support
- Build strong, collaborative relationships with internal stakeholders across all service lines
- To assist professional staff in obtaining ASIC documents from Equifax online
- Organise travel itineraries, including booking travel, accommodation, processing visa and passport requests as required.
- Prepare expense reports for Partners/Managing Directors and Executive Directors.
- Record marketing activities and events for reporting purposes in CRM.
- Work with interstate Executive Assistants to co-ordinate team meetings and events.
- The preparation and set-up of all staff new starter workstations and stationery/merchandise requirements
- Word processing tasks such as the review and finalisation of letters, reports, creating and editing PDF documents
- Assist staff with in-house document mail-outs, including mail merging, stuffing and franking of envelopes
- Assist with document finishing tasks such as scanning, photocopying, faxing and binding
- Communicating with suppliers as required (amenity and stationery)
- Regularly updating Business Procedures and Office Support Guides/Documents
- Maintaining merchandise and staff amenities and undertake regular stocktakes
- Ensure information relevant to Office Support areas are regularly updated on KMnet (floorplans, guides, etc)
- Act as a conduit between Executive Assistants and wider office
- Ensure print room is kept tidy, printers are stocked of paper, binder waste tray emptied and glass is clean.
- Ensuring all printers are in working order, including logging required service calls via Lanier.
- Ensuring all staff signage and noticeboards are kept up to date in print room.
- Assist with regular kitchen cleaning and restocking of staff amenities.
Office Maintenance
- Ensure print room is kept tidy, printers are stocked of paper, binder waste tray emptied and glass is clean.
- Ensuring all printers are in working order, including logging required service calls via Lanier.
- Ensuring all staff signage and noticeboards are kept up to date in print room.
- Assist with regular kitchen cleaning and restocking of staff amenities.
Reception
- Back-up person for all aspects of the Receptionist role (i.e. front of house management, staff amenities to assist with this role). Required to sit on reception twice weekly, days may vary pending receptionist
- Assist in the preparation of meeting rooms for client meetings and functions and providing refreshments as required
- Grouped into all incoming call overflows (nationally)
- To provide back-up support to the Records Officer with ASIC lodgements according to KordaMentha internal procedures
Qualifications and experience/skills required
- PC literate including Microsoft Word, Excel, PowerPoint and Outlook.
- Strong verbal, interpersonal and communication skills.
- Ability to interact in a professional manner at all times.
- Ability to work efficiently under pressure.
- Reliable – ability to meet deadlines.
- Ability to work as part of a busy and dynamic team.
- Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
- Strong time management and project management skills, including the ability to prioritise tasks.
- Desire to take ownership of tasks assigned.
- Attention to detail.
- Client service orientated.
- Ability to adopt a 'hands on' approach.
- Ability to work with limited supervision.
