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Team Assistant
2 months ago
We are seeking a highly organized and proactive Team Assistant to join our team at JLL. As the Team Assistant, you will play a crucial role in providing administrative support to our team or department.
Key Responsibilities- Manage calendars, schedule meetings, and maintain files and databases for the team or department.
- Facilitate effective communication within the team, including coordinating team activities.
- Support the Senior Executive Assistant & State Leadership Team in ensuring adherence to policies and procedures, maintaining consistency, and promoting best practices in policy governance.
- Handle incoming and outgoing communication, including drafting emails, letters, and other documents on behalf of the team or department.
- Meeting logistics, including booking rooms, coordinating schedules, preparing meeting materials, and taking minutes as required.
- Support team members with travel coordination, including booking flights, accommodations, and transportation when needed.
- Assist in creating, formatting, editing, and proofreading various documents, such as reports, presentations, and spreadsheets.
- Foster a positive and collaborative team environment by contributing to team-building activities and promoting effective communication and information sharing.
- Provide additional support as required, including assisting with special projects, conducting research, and performing other assigned administrative duties to support the team's objectives.
- Previous experience in an administrative or support role, preferably within a team or departmental setting.
- Strong organizational and time management skills to handle multiple tasks, prioritize work, and meet deadlines efficiently.
- Excellent written and verbal communication skills.
- Exceptional attention to detail to ensure accuracy in administrative tasks, document preparation, and data management.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with database management and collaboration platforms.
- Strong problem-solving skills and a proactive approach to challenges.
- Ability to adapt quickly to changing priorities, work effectively under pressure, and handle multiple tasks with composure and professionalism.
- A collaborative and team-oriented mindset, with the ability to work well as part of a team while also being self-motivated and able to work independently.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat. We are committed to equal opportunity regardless of race, gender, age, sexual orientation, or disability. We recognize and appreciate the skills acquired in military service careers as vital and transferable to our workforce.
We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We are an entrepreneurial, inclusive culture where the best inspire the best. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working.
