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Contracts and Procurement Officer

3 months ago

Perth, Western Australia NES FIRCROFT Full time
BH-238974

Posted: 03/07/2023

  • Market Rate
  • Australia Western Australia Perth
  • Contract
  • Oil & Gas
  • Our client a Global Mining Operator in Perth CBD are currently seeking a Contracts and Procurement Officer to join them for a 12month contract.
  • Undertakes the implementation, operation and administration of supply, purchasing and contractual requirements for various assigned studies/projects across the major projects portfolio.
  • The prime purpose of this position is to provide project wide purchase order procurement support, SAP administration, expediting and post award commercial / contract administrative assistance for selected Major Projects.
  • Functional guidance with reporting line to Major Projects Program Manager, with dotted line report to Study/Project Managers.
Day-to-day directions from specific Major Projects and Studies teams members during execution of projects:

  • Package Leads / Engineers
  • Contract
Administrators

  • Project Managers
  • Project Control Leads (Cost Controllers and Schedulers)

Duties and Responsibilities include, but are not limited to:

  • Regularly complete and support the creation of SAP Purchase Requisitions by developing, interpreting, reviewing, negotiating with contractors / vendors and managing purchases on behalf of the Major Projects team on allocated projects.
  • Continually ensure the requirements for SAP Purchase Requisitions are met by:
  • Coordinating the completion of the Recommendation to Procure, Capital Approval Request and all other Contractor Management prerequisites and forms.
  • Adhering to the requirements for 'Supply Procure to Pay' standard when obtaining quotations, Sole Sourcing, and ensure correct fulfilment of Purchase Order requirements.
  • Create and administer SAP Purchase Requisitions as required by Project Team members, including running reports.
  • Continually maintain and update the Project Procurement Register, Correspondence Register, Claims and Change Registers with the Project Controls Lead and Contract Administrators.
  • Coordinate the adhoc queries in relation to onetime vendor payments (Supplementary Invoice Requirements), credit and purchasing card purchases or other nonnormal purchase.
  • Assist adhoc queries from project members with the reconciliation of purchases and expenses via SAP Concur.
  • Occasionally undertake and bid manage low value requests for quotations/proposals to support Project Teams, Administrators and Project Package leads.
  • Regularly assist the Contract Administrators to oversee the preparation, administration, correspondence and revision of purchase orders and contracts that involve the purchase of goods and services.
  • As required, assist suppliers with payment claim processes, Service Entry Acceptance, SAP/Ariba queries, goods receipting, deliveries and other administrative commercial support to the Project.
  • Responsible for assisting project team members in expediting purchases with Suppliers.
  • Escalate any necessary queries to Supply Purchasing Teams, Finance and GBS as required.
  • Establish and maintain stakeholder and supplier relationships to identify and minimise risk and maximise the value from the purchases.

Key Skills and Experience Required:

  • 3+ years contracts officer, procurement, purchasing or project administration experience on Major Projects.
  • Exposure to claims and post award contractual administration of purchases.
  • Experience in the safe and successful development and delivery of very large brownfield projects >$50M.


 Essential
  • Experienced in the use of SAP, and Ariba platforms, as well as the full MS Suite including Excel.
Desirable

  • Remote work experience in arduous conditions and climates
  • Precontract commercial experience
  • Experience in document management systems such as Aconnex or Scenario.


With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.

With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed.

We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.