Workplace Coordinator

1 week ago

Sydney, New South Wales, Australia Hub Australia Full time
Certified Great Place to Work

  • Monday to Friday roster, no weekend or public holiday work required
  • Exciting opportunities for development and growth

Hub Australia provides premium workspaces, business networks, and services across multiple locations in Sydney, Melbourne, Brisbane, Canberra and Adelaide.


Founded and headquartered in Melbourne, Hub has rapidly grown to become the largest privately-owned coworking operator in Australia, with over 100 staff and 3500 members ranging from small business and government to non-profit and corporations.


Established in 2011, Hub is a Certified B-Corporation and the first coworking space in Australia to be certified Carbon Neutral with Climate Active.

Hub is a fun, energetic, and dynamic environment with plenty of room for growth - as we continue to build the best place to create, share, and work with others, there's a perfect place for you to grow with us.


  • Welcome to a workspace where sophistication meets functionality, where members transform into valued guests._

As Workplace Coordinator, you'll be the curator of an exceptional community driven atmosphere. Throughout the day, you'll take the lead in ensuring our spaces are pristinely presented and functional to the highest standards. You'll embrace any and all opportunities to assist tenants with their requirements, ensuring that their working experiences are unforgettable.

_If you're passionate about service and keen to bring your unique flair to an innovative workspace, we want to hear from you_

What your day to day will look like:

  • Seamless Functionality_
  • You'll quickly become a true asset to our members, keeping offices and amenities resplendently functional.
  • Your keen eye for detail will expeditiously spot any areas for improvement, aptly communicating any maintenance requests with the appropriate stakeholders.
  • You'll be on the forefront of building security, allocating appropriate access to accommodate member requirements.
  • As we welcome new members, you will work alongside them synergistically to ensure their space not only meets their requirements but exceeds them beyond expectations.
  • Our spaces will be abundant with an array of lavish offerings, that you will track and order regularly.
  • Everlasting Support and Guidance_
  • Throughout the day, you'll lend yourself to assisting members with their requirements; including resolving technical and/or connectivity requirements.
  • Staying on top of maintenance timelines, you'll effectively communicate potential disruptions or inconveniences to tenants whilst coordinating contractors and supplying regular updates to the facilities team.
  • Overseeing the ticketing system for venue requirements, you will proactively manage the logging and escalation of projects whilst seamlessly liaising with those impacted and involved.
  • You'll embrace all opportunities to expand your skill set in areas you believe will be valuable to our members, staying on top of trends within the scope of workplace functionality.
  • Effectively communicating with the Clubhouse Lead, you'll help foster a functional and dynamic team focussed mentality.
  • You have a natural knack for problem solving, specifically within the scope of facility functionality and tech usability.
  • You've obtained at least 2 years of experience in a highend customer service environment. Having worked in a 4 or 5star hotel would be a significant advantage.
  • You genuinely enjoy managing client relationships and strive to infuse warmth into every interaction. Your interpersonal skills shine bright in every conversation.
  • The ability to maintain your poise in a fastpaced environment is a must. You can handle pressure with grace and continue to deliver gold standard service.
  • Your polished written and verbal communication skills ensure clarity and effective interactions.
  • Strong time management skills and a keen eye for detail are crucial.
  • A passion and understanding of our product, services and brand differentiators

The perks of working with Hub:

  • Immerse yourself in a vibrant, dynamic, and joyous team atmosphere
  • Join ranks with some of Australia's top organisations, certified as a Great Place to Work
  • Contribute to a B Corp and certified carbonneutral organisation, committed to making a positive impact on society and the environment
  • Achieve a balanced lifestyle through our comprehensive wellness programme and lifestyle fund
  • Expand your skillset and career trajectory with our personalised training and professional development offerings
  • Support to make a social and environmental impact with paid volunteer leave each year

Embrace the Opportunity
Take the chance to be an integral part our distinguished coworking community. Together, we will push the envelope of exceptional workspace experiences. We invite you to apply

  • Workplace Coordinator

    1 week ago

    Sydney, New South Wales, Australia Diageo Full time

    Job Description:Who are we?Diageo Australia has one simple, but focused mission - to Celebrate Life, Every Day, Everywhere. In order to do this, we are supported by our incredible portfolio of market leading brands, some of which are in your home now. As the largest spirits manufacturer in the world, with brands including Johnnie Walker, Smirnoff, Gordon's,...

  • Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia THE ICONIC Full time

    Workplace CoordinatorSince 2011, THE ICONIC has redefined the future of retail in Australia and New Zealand. As the #1 fashion e-commerce destination in the region, our e-commerce platforms (Retail, Marketplace and Services) provide an inspiring and seamless end-to-end customer experience through our own technology innovations. We stand for benchmark-setting...

  • Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Property Exchange Full time

    Workplace Coordinator (Sydney) - Part-Time - 3 Days a weekSydneyFinance and Enterprise Support – Workplace and Procurement /Permanent Part Time /On-siteApply for this jobHi, we're PEXAEvery time a house is bought, sold or refinanced in Australia your lawyer, conveyancer and lender will most likely use a digital platform to settle your property, this is...

  • Workplace Coordinator

    1 week ago

    Sydney, New South Wales, Australia Colliers Full time

    Job DescriptionColliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within our client suites and reception areas.As a Workplace Coordinator, you will be at the heart of the action in our headquarters located in...

  • Workplace Services Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Total Resource Solutions Full time

    Workplace Services Coordinator - NSW GovernmentA Workplace Services Coordinator is required by a NSW Government department on an initial 3 month contract with potential extensions.- Location: Sydney + WFH (hybrid):Pay rate: Up to $650 per day + Super:- Contract length: 3 months with potential extensionsPrimary Purpose of the Role:As the Workplace Services...

  • Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Colliers Full time

    Job DescriptionColliers Workplace Management Services seeks an exceptional candidate to join our team, whose purpose is to build a sense of community, connection, and belonging through delivering best-in-class service within client suites and reception areas.As a Workplace Coordinator, you will be at the heart of the action in our headquarters located in...

  • Workplace Services Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Connect One Recruitment Full time

    NSW Government Contract- To $650 per day + Super- **WFH and any office Our client is a large NSW Government organisation who are seeking a Workplace Services Coordinator to join their team.The role is responsible for coordinating the delivery of workplace services for an allocation of office and operational properties, in close collaboration with a range of...

  • Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...

  • Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Colliers Full time

    Company Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what's right for our clients, people, and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. At Colliers...

  • Workplace Coordinator

    1 week ago

    Sydney, New South Wales, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...

  • Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Salt Recruitment Full time

    Our client, a global software company, is looking to Workplace Coordinator (facilities, OHS, HR Events, Projects & Operations) to ensure the smooth operation of the offices & operations in Australia. This blended role will have a range of responsibilities including both strategic planning and day-to-day operations. This will involve supporting management...

  • Workplace Experience Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Lion Pty Ltd Full time

    01-Jun-2023- Sydney, NSW, AUAre you a dynamic, organized, and people-oriented individual with a passion for creating exceptional workplace experiences? We are seeking an enthusiastic Workplace Experience Coordinator to join our vibrant teamAt Lion, we believe that a remarkable workplace leads to extraordinary results. As a Workplace Experience Coordinator,...

  • Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Nutanix Full time

    Workplace Coordinator -ANZ Sydney, New South Wales**_Hungry, Honest, Humble, with Heart- **The OpportunityAs a member of Real Estate & Workplace team overseeing corporate office space, this position will be based in Sydney and part of team responsible for day-to-day operations of Nutanix offices across ANZ. If you are enthusiastic about hospitality, wanting...

  • Workplace Coordinator

    1 week ago

    Sydney, New South Wales, Australia Salt Recruitment Full time

    Our client, a global software company, is looking to Workplace Coordinator (facilities, OHS, HR Events, Projects & Operations) to ensure the smooth operation of the offices & operations in Australia.This blended role will have a range of responsibilities including both strategic planning and day-to-day operations.This will involve supporting management with...

  • Workplace Services Coordinator

    1 week ago

    Sydney, New South Wales, Australia KPMG Full time

    Your OpportunityAs a Workplace Services Coordinator you'll be a key member of our Sydney, Barangaroo Workplace team responsible for coordinating the resources necessary to ensuring our workplace runs smoothly and efficiently and helping to curate a positive experience for all internal and external visitors.The Workplace Services Coordinator is responsible...

  • Facilities & Workplace Coordinator

    1 week ago

    Sydney, New South Wales, Australia Redpath Partners Full time

    Salary package up to $75,000 + Overtime. Prestigious & highend work environment in an A-Grade asset in the CBD Fantastic opportunity for your first fulltime job with progression.Redpath Partners are delighted to be working alongside a leading Australian interstate law firm who are seeking a Facilities & Workplace Coordinator for their office in Sydney CBD-...

  • Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    JLL supports the Whole You, personally and professionally.Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a...

  • Workplace Experience Coordinator

    1 week ago

    Sydney, New South Wales, Australia Aurecon Australasia Pty Ltd Full time

    Want to bring ideas to life?You're in the right place. If you're looking for a fresh challenge, why choose Aurecon? It comes down to one, crucial question. What kind of world do you want to create for the next generation? Truth is, the decisions being made right now will determine the future of everything – from the local community to the entire planet....

  • Senior Workplace Coordinator

    1 week ago

    Sydney, New South Wales, Australia JLL Full time

    What this Senior Workplace Coordinator role involves: Provide oversight and continuous improvement of integrated facilities and business support services Introduce technology and digital platforms for mobile Workplace team presence on occupant floors Manage & oversee site services as part of the delivered scope Assist in contractor management and...

  • Facilities and Workplace Coordinator

    2 weeks ago

    Sydney, New South Wales, Australia Gadens Full time

    Admin / Secretarial / Office Support Administration Sydney Permanent / Full Time Permanent fulltime opportunity Based in Sydney CBD Highly regarded law firmAbout youWe have an exciting opportunity for a full-time Facilities Clerk to join our team. Your previous experience in a similar role will be complementary to the existing Operations team. You will...