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Conveyancing Administrator

3 months ago

Sydney, New South Wales, Australia Stockland Units Full time
Career Opportunities: Conveyancing Administrator - NSW

Requisition ID 24317 - Posted - Fixed Term - Legal (LGL) - Sydney Metro (SMTR)

Due to business growth we have a contract opportunity for a Conveyancing Administrator to join our in-house team, supporting Stockland's Masterplanned communities' portfolio. This is a unique opportunity to work in a national contracts team in a collaborative environment. You will also have the opportunity to work closely with the in-house Development and Sales teams.

Based in our Sydney head office on Castlereagh street, this role offers the flexibility to balance working from the office and home.

This role is being recruited on a full-time contract basis until February 2025.

Key responsibilities include:

  • Prepare and execute contracts, manage contracts (including 'subject to finance' clauses, cancellations, extensions, rescissions), manage registration, manage settlement and post-settlement activities. Contract types include sale of land, put and calls, accretions, nominees, leasebacks, display village, mortgage/vendor finance
  • Support plan registration, manage settlement and post settlement activities
  • Proficient in the use of PEXA across all subscriptions, maintain skills with regular training and sign financials in PEXA
  • Comply with all Compliance Plans relative to Conveyancing, subject to training
  • Participate in the implementation of initiatives in the Release to Settle Transformation or other relevant projects within the state, including embedding changes and measuring benefits
  • Undertake training in the preparation of master contracts
  • Comply with team processes and policies including Legal Escalation, document storage in Salesforce and SharePoint
  • Assist with backfilling peer file operators when they are on leave

About you

  • Minimum 12 months experience in working as a Conveyancing Administrator or Paralegal or similar environment
  • Hold a conveyancing licence would be advantageous
  • PEXA experience is a must and experience using DocuSign, SharePoint or Salesforce would be ideal but not essential
  • Proficient in using MS Office for email communication, diary management and reports
  • Strong collaborator, you work well as part of a team
  • A self-starter, you're organised, great attention to detail and a natural problem solver

The Stockland Proposition

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.

We recognise the importance of flexibility and work life-quality and o ver 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we want our teams to reflect this.

We offer competitive remuneration and benefits. Benefits include free to access or subsidised lifestyle, health, wellbeing, and financial services products.

Due to the nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.

Apply today – Stockland – a better way to live.

Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland's preferred agency panel to

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