Executive Assistant

Found in: beBee S AU - 2 weeks ago

Melbourne, Australia Randstad Australia Full time

Overview

This organisation is a leading global investment firm that specialises in managing and administering investment funds for institutional investors across the globe. They are dedicated to delivering a superior service and are currently seeking an experienced Executive Assistant to join their team. This role presents a unique opportunity to provide 1:1 support to the Head of, offering invaluable support across daily operations.

You will be responsible for providing comprehensive administrative support to the Head of, ensuring their schedule is managed efficiently, correspondence is handled professionally, and all administrative tasks are completed to the highest standard. This role requires a proactive individual with exceptional organisational skills and ideally a background in the legal field.


Key Responsibilities

  • Extensive diary management; prioritising, managing and coordinating daily schedule from end to end
  • Handle all incoming correspondence, including emails, phone calls, and mail, prioritising items and initiating and responding as required
  • Preparation of correspondence and documents for internal and external use
  • Management of expenses and reconciliation
  • Schedule and booking of meeting rooms, catering and other requirements
  • Liaise with internal and external stakeholders, including clients to facilitate communication and collaboration.
  • Maintain confidential and sensitive information with the utmost discretion and professionalism.


    Qualifications and Experience

    • Previous experience working as an Executive Assistant or similar role, preferably in a legal sector
    • Excellent communication skills, both written and verbal, with the ability to interact professionally with a diverse range of stakeholders.
    • Exceptional organisational skills and the ability to prioritize tasks effectively in a fast-paced environment.
    • Proficiency in Microsoft Office suite
    • A proactive and adaptable approach to work, with a commitment to providing high-quality support


      Benefits

      • Competitive salary package
      • Hybrid working environment - 2 days in office
      • Supportive and collaborative work environment


        How to Apply

        Please follow the links online to apply or contact Hannah Ebers - hannah.ebers@randstad.com.au to organise a confidential discussion.

        Randstad is an equal opportunity employer and welcomes applications from all qualified individuals. We thank all applicants for their interest in this position; however, only those selected for an interview will be contacted.

        At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


        skills

        "Executive Assistant" OR "Personal Assistant"

        qualifications

        • Not required

          education

          Secondary School/High School

  • Executive Assistant

    Found in: Talent AU C2 - 7 days ago

    Melbourne, Australia Launch Recruitment Full time

    Are you an organised and detail-oriented professional seeking an exciting opportunity to support top-level executives? Our client is currently looking for a dynamic, immediately available Executive Assistant to join them on a 5-month contract. As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of the executive...

  • Executive Assistant

    2 days ago

    Melbourne, Australia people2people Full time

    **ASAP Start - Initial 4 week assignment**: - **Melbourne CBD / hybrid working**: - **$55 p.h + super** Work for a State Government Department as a **Executive Assistant** for an initial **The Role**: - Provide executive support to 2 executive directors - Assisting with calendar and diary management - Liaising with stakeholders - Preparing...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Hansen Technologies Full time

    **Executive Assistant **About The Role** This is an exciting opportunity for a well-versed Executive Assistant to work closely with our newly appointed CEO. Working hand in hand you will be fundamental to supporting our CEO by effectively managing their daily activities and maintaining the seamless functioning of the executive office. You will be a trusted...

  • Executive Assistant

    15 hours ago

    Melbourne, Australia Launch Recruitment Full time

    Melbourne CBD location - Close to public transport - + $105k + Super | Hybrid working arrangement available - Permanent opportunity Our client is seeking a professional and experienced Executive Assistant to join them on a permanent basis. This is a great opportunity for an established Executive Assistant to settle into a long term role. **ABOUT THE...

  • Executive Assistant

    15 hours ago

    Melbourne, Australia Veritas Recruitment Full time

    Executive Assistant to two General Managers - Work for a well-known innovative brand that strives for excellence - Rewarding remuneration on offer Working for a growing and dynamic business that specialise in engine distribution and power rentals an opportunity is available for an Executive Assistant to join this high performing team. Located in Mulgrave...

  • Executive Assistant

    Found in: Talent AU C2 - 2 days ago

    Melbourne, Australia Real Time Full time

    Hybrid WFH/WFO - Melbourne CBDInitial 8 Month Contract - Full Time - $55 Hourly INCL Super Globally recognised brand - payments leader! Our client, a globally recognised brand and the largest payments innovator is revolutionising the future of finance and retail!Join the Executive Operations team as Executive Assistant to two key reports.What your exciting...

  • Executive Assistant

    Found in: beBee jobs AU - 2 days ago

    Melbourne, Victoria, Australia Boston Consulting Group Full time

    WHAT YOU'LL DODue to a period of upcoming leave, we're recruiting an Executive Assistant (EA) on a 6 month fixed-term contract.As a solution-oriented, driven Executive Assistant (EA) you'll work with minimal direction to support several Partners & MDPs. You will proactively assume responsibility for your stakeholders' agendas, prioritizing effectively to...

  • Executive Assistant

    4 days ago

    Melbourne, Australia Hudson Australia Full time

    Our client, a leading investment firm is seeking a permanent **Executive Assistant** for their office based in Melbourne CBD. - Great organisation culture and employee benefits - Located in Melbourne CBD - Permanent full-time role **Executive Assistant** *** **Responsibilities**: - Provide full spectrum of secretarial and administrative supports to...

  • Executive Assistant

    16 hours ago

    Melbourne, Australia Mayday Recruitment Full time

    ASAP Start EA Temp Assignment - $50-$60 per hour + super, depending on experience - Beautiful Melbourne CBD office environment Are you a seasoned Executive Assistant with a flair for juggling multiple tasks and keeping things on track? Look no further! We're seeking a dynamic individual to join our client based in the heart of Melbourne's CBD. Our client...

  • Executive Assistant

    5 days ago

    Melbourne, Australia SMAART Recruitment Full time

    Work from Home and Melbourne CBD Office in a hybrid set up - Competitive salary base of $70k-$90k + Super depending on experience - Join a supportive leadership team that really values and supports your success SMAART are excited to be partnered with an **ethical** and **professional** **Advisory company** that prides themselves on their client service...

  • Account Executive

    5 days ago

    Melbourne, Australia Austcorp Executive Full time

    Largest global IT business in their field - Work with some of the best companies in Australia - Career progression & Self Development opportunities The Company: This organisation are a leading technology business that operate in over 100 countries across the world and have a multibillion dollar turnover. As a world renowned company this business are leading...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Charterhouse Full time

    Opportunity for an experienced Executive Assistant to support a Chief Executive in Healthcare | Initial contract, opportunity to go permanent - **An opportunity to work with C-Suite executives in a healthcare environment, previous exposure to health setting is desirable**: - **Previous Executive support experience required, fast paced role**: - **Close to...

  • Executive Assistant

    7 days ago

    Melbourne, Australia Charterhouse Full time

    Opportunity for an experienced Executive Assistant to support a Chief Executive in Healthcare | Initial contract, opportunity to go permanent - **An opportunity to work with C-Suite Executives in a healthcare environment, previous exposure to health setting is desirable**: - **Previous Executive support experience required, fast paced role**: - **Close to...

  • Executive Assistant

    5 days ago

    Melbourne, Australia TQSolutions Full time

    About our business We are a leading, locally positioned and globally adept Contract Research Organisation (CRO) headquartered in Melbourne working with innovative clients across the globe to make a tangible impact on the future of human health and wellness. With over a decade of delivered success, our experience is widely varied across the health, wellness...

  • Executive Assistant

    Found in: Talent AU C2 - 2 weeks ago

    Melbourne, Australia Page Personnel Full time

    CBD, MelbourneHyrbid work arrangementsAbout Our ClientOur client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors. Office location: CBD, MelbourneHybrid work arrangements: 3 days in office requiredJob DescriptionOur client is seeking a highly organised and...

  • Executive Assistant

    5 days ago

    Melbourne, Australia APS GROUP Full time

    Great Opportunity to work with leading Transport Company. - Flexible working hours, Part Time 5 days or Full Time 3 days per week. - Day Shift rate of $35.00 per hour. **About the Role** APS have partnered with a large and successful Australian Owned and Operated Transport Business in supporting them to bring on their next Executive Assistant. Reporting to...

  • Executive Assistant

    7 days ago

    South Melbourne, Australia TROOCOO Pty Ltd Full time

    Support C suite level executive - 8 week temporary assignment with possible extension - ASAP start Troocoo are partnering with a leading global food company within South Melbourne who require temporary support. We are seeking an immediately available, experienced Executive Assistant to join their outcomes focused and collaborative team for an 8 week...

  • Executive Assistant

    6 days ago

    Melbourne, Australia Legal People Full time

    Support a Managing Principal - National professional services firm - Range of employee benefits & fantastic salary on offer **It's all about you...** Exceptional opportunity for a talented Executive Assistant to consolidate their career in a well established and successful professional services firm recognised for its services and positive team culture...

  • Executive Assistant

    15 hours ago

    Melbourne, Australia Sharp & Carter Full time

    Attractive salary package + discretionary bonus - Collins Street location | Global organisation - Work within a fast paced and high performing team! This is a fantastic opportunity for an experienced and professional Executive Assistant to support the two Executives of a thriving division within a large, multinational, financial services company. The ideal...

  • Executive Assistant

    5 days ago

    Melbourne, Australia Mercy Health Full time

    Location: Melbourne | Eastern Metropolitan, Melbourne | Southern Metropolitan, Various Job type: Full time Organisation: Mercy Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 19018 **ABOUT THE ROLE**: An excellent opportunity is available for an accomplished, professional and efficient Executive Assistant to...