Contracts Administrator

1 week ago

Mascot, Australia BGIS Global Integrated Solutions Canada Full time

About BGIS: BGIS is a global leader in integrated facility management services, with a strong reputation for delivering excellence in building operations, maintenance, project management, and real estate services. We pride ourselves on fostering an inclusive and dynamic work environment where innovative solutions and exceptional service are at the forefront.

BGIS has over 10,000+ employees globally, we are a leader in the provision of facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. We are focused on delivering innovative service solutions for our clients.

Our organisation manages more than 50,000 facilities, including corporate offices, universities, schools, hospitals and stadiums, and we are regarded as a world leader in the management of data centres and other critical environments. Our clients come from a diverse range of sectors, such as Defence, Healthcare, Government, Higher Education and Utilities.

Position: Contracts Administrator

Role Summary: The Contracts Administrator will play a pivotal role in ensuring contractor compliance and support within BGIS. This role involves interfacing with internal and external vendors, managing computerized maintenance management systems (CMMS), and supporting various teams to ensure seamless contract administration and compliance.

Key Responsibilities:

  • Serve as the primary point of contact for vendors, interfacing with all internal and external stakeholders related to the contract.
  • Ensure contractor compliance with contract terms and conditions.
  • Monitor and track contract variations as needed.
  • Assist with the management of CMMS for preventive and reactive maintenance, ensuring the currency of information. Systems include Evolution and Manhattan.
  • Ensure timely document uploads to Evolution by contractors, including Safe Work Method Statements, Authority to Commence Work (ACTW), Service Dockets/Reports, Payment Claims, High-Risk Permit Applications, and Quotations.
  • Review uploaded documents for compliance and follow up with contractors as necessary.
  • Support the National Account Director, Commercial Director, Subcontractor Manager, Finance Manager, Regional Service Managers, and Facilities Managers with daily tasks.
  • Process incoming purchase orders and invoices, ensuring all necessary CMMS approvals are obtained.
  • Ensure compliance with OHS & E policies and procedures by all stakeholders.

Qualifications & Experience:

Essential:

  • Strong demonstrated experience in a similar administrative role.
  • Ability to respond quickly to change and adopt a flexible, innovative approach to problems and opportunities.
  • High-quality written and verbal communication skills.
  • Proven ability in providing detailed written reports.
  • Proficiency in computer software including Word, Excel, Outlook, and Internet access.
  • Minimum Higher School Certificate or equivalent.
  • Relevant formal qualifications such as a diploma or certificate equivalent in Administration or Management.

Desirable:

  • Experience in Building, Mechanical, Electrical, Project Management, Services Engineering, or Facilities Maintenance Management.
  • Understanding and experience with CMMS (Computerised Maintenance Management Systems).
  • Training in OH&S, QA, and environmental-related disciplines.

Why Join BGIS? At BGIS, we value our people and believe in fostering a supportive and inclusive environment. We offer competitive compensation, opportunities for professional growth, and a chance to be part of a team dedicated to excellence and innovation in facility management.

  • Opportunity to work in a dynamic and supportive team environment.
  • Competitive salary and comprehensive benefits package.
  • Professional development and growth opportunities.
  • Work-life balance with flexible working hours.
  • Employee Recognition Program.
  • Excellent Company Benefits.
  • Paid Parental and Volunteer Leave.
  • Donation Matching and much more
  • Collaborative work environment: Join a supportive team that values innovation, collaboration, and continuous improvement.

BGIS is an equal opportunity employer and welcomes applications from all qualified individuals. We are committed to diversity and inclusion in our workforce.

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