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Document Controller
4 months ago
12
April
Document Controller (Vpsg4)Suburban Rail Loop Authority - Melbourne, VIC
Government, Defence & Emergency
Source: uWorkin
Suburban Rail Loop (SRL) is an integrated transport infrastructure and precincts planning project that will deliver a 90km rail line linking every major train service from the Frankston Line to the Werribee Line via Melbourne Airport, as well as investment in the suburbs, better connecting Victorians to jobs, retail, education, health services and each other. Suburban Rail Loop Authority (SRLA) is the statutory body established to plan all elements of the project, procure builders, develop structure planning for SRL Precincts and oversee construction and the other changes that will help transform Melbourne and Victoria.
SRL is more than a rail project. It's a once-in-a-generation opportunity to plan for and prepare our city and state to meet the needs of future Victorians, and we can't do it alone. We are on the lookout for people with drive, expertise, fresh ideas and new perspectives to deliver Victoria's biggest ever infrastructure project. You will be part of history in the making, and while we're at it, we will be shaping your future too.
About the opportunity
We have an exciting opportunity for an experienced document controller to contribute to effective document management and driving system improvements. This is a newly created role designed to support the delivery of Work Package C for the Suburban Rail Loop project. You will work alongside three other Document Controllers in the Information Management team, each dedicated to a specific Work Package.
Reporting to the Manager, Information Management, you will play a pivotal role in:
Working closely with project teams to fully understand business needs with the aim of ensuring the best possible information management frameworks are effectively utilised
Implementing and maintaining efficient and effective records and document management systems and associated procedures that meet corporate and best practice requirements
Managing incoming controlled documents issued by our project partners via an internal web-based document-controlled solution
Completing quality assurance checks and overseeing the release of documents and formal review of documents to capture quality assurance issues
Promoting the use of correct document and information management processes and procedures and identifying opportunities for improvement
Providing guidance and training to staff on document and information management matters
Managing and maintaining the internal electronic records and document management databases, repositories and filing systems, checking compliance with structures and naming conventions on a regular basis
This is an ongoing, full-time role. You will work in a hybrid work model with access to a range of flexible working arrangements.
For more information, please refer to the position description.
About you
Experience in the operation and maintenance of document and information management systems and databases
Experience with document control practices and protocols for engineering documents
Experience using electronic document management systems within the Office365 environment
Experience with web-based collaboration systems (e.g. ProjectWise and TeamBinder)
Outstanding project management skills
Ability to prioritise own tasks, work with minimum guidance and meet deadlines while keeping supervisor informed of task progression and competition, and proactively seeking assistance when required
Excellent communication skills and the ability to work effectively with managers and senior leaders and explain concepts and procedures
Why join us
Generous leave entitlements
An emphasis on work-life balance
High-performing team environment
Equal opportunity employer
Personal and professional development opportunities
Committed to safety and wellbeing
Training and development opportunities
Our People Strategy and Gender Equality Action Plan are designed to enhance diversity in our workplace through targeted attraction strategies. If you have any questions related to recruitment, please feel free to reach out to the recruitment adviser or hiring manager mentioned in the position description.
SRLA is committed to providing a working environment which is safe and without risk to the health of its employees and partners consistent with its obligations under the Occupational Health and Safety Act 2004 (OH&S Act). To support this, SRLA recommends that all employees be fully vaccinated.
