Personal Assistant
4 weeks ago
- Perfect part-time school hours, 3 days – Mon, Tue & Thu. 5 wks A/L (pro rata)
- You’ll love working in an envir. surrounded by little ones, aged 1 to 5 yrs old.
- Play a critical role in the day-to-day operations of this community ELC.
Our client, is seeking a highly motivated and organised individual to join their team as the Director’s Personal Assistant and OH&S Representative. The successful candidate will play a vital role in ensuring the smooth administrative operations of the early learning centre while also fulfilling responsibilities related to occupational health and safety.
This Albert Park centre provides full-time and part-time Education and care for 40 children at any one time and up 70 children each week and has a current rating by Department of Education and Training as ‘Exceeding’ the National Quality Framework.
Your duties will include;
- Answering telephone enquiries and manage the Director’s diary.
- Communicating with the Director, staff, and parents regarding administrative issues.
- Liaising with parents in the absence of the Director.
- Attending staff meetings, take minutes, and participate in workshops and professional development sessions.
- Maintaining filing and archiving of documentation.
- Administer enrolments, including allocation of places, sending enrolment documents, and updating relevant records.
- Using the Keiko System, submit daily attendance reports and handle inclusion support claims.
- Assist in maintaining food menus, booking sheets, and routine charts.
- Updating the Centre’s website when required.
- Perform general administrative tasks such as responding to general enquiries, ordering stock, handling stationary requests, distributing correspondence, annual evaluation surveys.
- Complete reporting templates and submissions as required.
- Occupational Health and Safety; submit maintenance reports when required and provide weekly and monthly reports on OH&S.
- Practice, monitor and record Emergency procedure drills for the Centre.
To be successful in this role you will need to be sensitive to the needs of parents, children, fellow staff members and other individuals who may interact with the centre, with the overall objective of providing a caring environment and delivering a quality service to the community.
You will need to have strong written and verbal communication skills, work effectively in a collaborative team environment, enjoy engaging effectively with parents/guardians and children as well as have a strong attention to detail, high level of organisational skills and the ability to multitask.
This is the perfect part-time role working school hours (9am to 3pm) 3 days a week. Required days are Monday, Tuesday & Thursday. The ideal candidate will love working in an environment surrounded by little ones, aged 0 to 5 yrs old. Previous experience working in a school environment will be highly regarded but not essential. Based in Albert Park the centre is close to public transport and has free all day on-street parking available.
Jenny Lloyd
jenny@lloydconnect.com.au
At Lloyd Connect we recognise the benefits that diversity and inclusions brings to our clients, and in turn encourage people from all backgrounds, abilities and identities to apply to our vacancies.
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