Contracts Administrator

4 weeks ago

Broadbeach, Australia John Holland Full time

About John Holland

At John Holland, our purpose is simple – we transform lives with everything we do.

We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.

That’s our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.

Be part of the team that’s up for the challenge of transforming lives for good.

About the project

John Holland is GoldlinQ's nominated design and construction contractor for GCLR3, to extend the existing light rail network by 6.7kms from Broadbeach to Burleigh Heads, including eight new light rail stations, two new light rail-bus connections, and intersection upgrades along the alignment.

About the role

Assist the procurement team in preparations and negotiate with sub-contractors for the calling of quotations and letting of contracts, and administer the packages assigned as the Commercial Lead to assist in the project’s control of contract costs.

Responsibilities of the role include

  • Provide assistance with drafting scopes of works and tender packages to accompany requests for quotations issued to subcontractors.
  • Provide assistance with the review process to ensure the award of all packages detailed within the project TLPS.
  • Operate and maintain commercial and contract systems including Project Cost Reporting (PCR) and Project Pack Web (PPW) for the packages assigned as the Commercial Lead and ensure the Payment Claim Register is updated reflective of the correct payment terms for these packages, ensuring the Payment Schedule Due Date and Due Date for Payment is correct (SOPA).
  • Minimise all subcontractor variation claims and elimination of claims, where possible.
  • When required, provide assistance with cost forecasting for allocated subcontracts and keep project management teams abreast of any cost issues immediately upon identification.
  • Perform all duties in accordance with GCLR Sustainability and wellbeing policies, processes, systems and procedures including our Corporate Sustainability Framework
  • Interpret specifications and drawings so as to understand scope of works for the project at Head Contract and Subcontract scope level.
  • Assist with Head Contract administration where required, from a Head Contract Claim compilation perspective, by providing the relevant backup / substantiation / records.
  • Ensure compliance with Building Code, at all times and report any potential non-compliances.
  • Assess commercial and contractual risks involved in delivery and implementation of projects and identify and implement controls
  • Prepare reporting on commercial performance periodically and on an ad hoc basis as required.
  • Administer the assigned packages through subcontract management, claims/variations processing, completion and close out.
  • Perform all duties in accordance with John Holland policies, processes, systems and procedures, as modified for the GCLR3 project
  • Undertake all tasks within the role safely, in accordance with the key elements of the JH Management System governing GMRs, HSES Policies, HSES Management Manuals, SQE Risk Management System and Our HSE Behaviours

To be successful in this role, you will have

  • Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
  • Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines
  • Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
  • Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
  • 2-5 years’ experience working as a Contracts Administrator or Quantity Surveyor in the construction and engineering industry
  • Experience with a variety of project values and complexity
  • Understanding of document control experience in accordance with records management procedures
  • Interpret and apply relevant legislation/code on the project to prevent potential business exposure
  • Experience in negotiating with sub-contractors

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we’re committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as we understand that different perspectives and ideas are critical to our long-term success.

We want you to be with us for the long term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you

We’re about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From generous leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer;

Competitive remuneration with salary continuance, and salary sacrifice options.

Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.

Career progression underpinned by our exciting pipeline of work means you’ll have the opportunity to work on iconic projects that are shaping cities and communities.

Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.

Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.

Flexible working that works for you as we know flexibility means different things to different people. Whether it’s flexi-hours, flexi-parenting, flexi-leave, flexi-shifts or flexi-work, we’re committed to helping our people work flexibly.

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