Kari Court Administration Officer

2 weeks ago

Saint Ives, Australia Uniting Full time

About the opportunity

Uniting is seeking Administration Officer to work at Kari Court facility, St Ives

The role is responsible for developing fortnightly staff. You will be responsible for managing daily rosters, coordinating staff shifts, shift replacements and leave requests as well as completing payroll within the home.

This role is central to the delivery of our person-centred approach and is the face of Uniting that goes beyond the Administration Officer role, to welcome and support clients and their families during the moving in process. You will actively seek out opportunities to engage and build connections across the household and the broader community.

Key responsibilities may include:

  • Answer calls of various internal/external stakeholders and resident families
  • In collaboration with the Service Manager, rosters will be up-to-date and available to all team members so you will be able to utilise a rostering system and day-to-day management of daily rosters
  • Organising meetings and education schedules and minute taking
  • Ordering of supplies and consumables
  • Scan, upload and file documents of residents and staff securely in the SharePoint system.
  • Process invoices in the system in a timely manner
  • Communicate well with clients with varied needs and backgrounds.
  • Assist residents by performing various tasks such as , preparing rooms, transport reservations and arranging for service bookings.
  • Engage and build community connections, prompting the services of Uniting
  • Facilitate quality, timely and effective communication maintaining privacy and confidentiality of each client
  • Promote the rights and privacy of our clients, in accordance with relevant policy and legislation

Qualifications

  • Certificate 3 in Business Administration, Customer Service or equivalent qualification/experience

Skills & experience

The candidate must have good hands-on experience with a computer system as the job requires working on different platforms like CRM, roster, worksmart dynamics, placing online orders for laundry and equipment/accessories for the facility.

  • Rostering experience is a must
  • Great communication and customer service skills
  • Ability to problem solve, negotiate, mediate and resolve conflict
  • High attention to detail and multitasking
  • Great organisation and time management skills
  • High level computer skills including outlook, teams, Microsoft office, Client data management systems

Creating a better future for you
Our people are at the heart of everything we do which is why we support all our Uniting team members to grow and develop to be their best through our strong commitment to learning, flexibility and great benefits. Together, we can build a better future for the people we serve, for Uniting and for You.

Who is Uniting?
When you’re part of Uniting NSW.ACT, you’re part of a diverse, purpose-led team of people who are really making a difference to the world around them.

We contribute to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services and spiritual care. We provide care and support for people through all ages and stages of life, with a focus on people experiencing disadvantage and vulnerability. Our purpose is to inspire people, enliven communities and confront injustice.

Uniting leaders and employees work together to create a culture that is safe, inclusive and person-centred. We bring this to life every day through our values: compassionate, respectful, imaginative and bold.

Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia’s First Peoples. We pay our respects to all Elders – past, present, and emerging – and to all First Peoples on whose lands we live and work. 

Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.

How to apply
If this opportunity is of interest, then we’d love to hear from you. Just click on the ‘Apply’ button in this ad, fill out your details and submit. We encourage applications from people who identify as a part of the Australian Aboriginal and/or Torres Strait Islander Community.

What to expect
Please know that employment with Uniting will require a National Police Check, and Reference Checks.

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