Corporate Administration and Shire President Executive Assistant

2 months ago

Capel, Australia Shire of Capel Full time

New full-time role with a monthly RDO and potential for flexible working arrangements Values-driven, community-focused organisational culture Friendly, supportive team environment Are you looking for a dynamic role in a thriving and growing Shire? Join our team as the Corporate Administration & Shire President Executive Assistant, where you’ll provide proactive, high-level support to the Shire President and Elected Members. You'll play a key role in coordinating Council activities, managing communications and ensuring seamless administrative operations. The Shire of Capel, one of Australia’s fastest-growing coastal Shires, is ideally located between Bunbury and Busselton. Nestled between stunning beaches and forests, we offer a work-life balance in a vibrant community. At the Shire, our core values of Honesty, Empathy, Accountability, Respect and Teamwork guide everything we do, ensuring a positive, community-driven work environment. The exciting new role of Corporate Administration & Shire President Executive Assistant offers a unique opportunity to be at the heart of the Shire’s operations, with three primary areas of responsibility that will allow you to thrive in a fast-paced, dynamic environment: 1. Corporate Administration Take the lead in coordinating and preparing agendas and minutes for Ordinary Council Meetings and a diverse range of Committee meetings, ensuring smooth and efficient operations. Manage and maintain accurate records, ensuring all documents comply with legislative requirements and organisational standards. Assist with the preparation of reports, public notices and projects 2. Executive Assistance to the Shire President Manage the Shire President’s diary and travel arrangements with precision, ensuring seamless scheduling and coordination. Foster and build key relationships with internal and external stakeholders, playing a pivotal role in supporting the Shire President’s leadership activities. Provide research, reporting and coordination support to ensure the Shire President is informed and aligned with ongoing Council activities and community engagement. 3. Support for Elected Members Act as a key liaison, facilitating smooth communication between Elected Members and Shire Administration, enhancing collaboration and efficiency. Assist in booking training and development programs for Elected Members, ensuring their continuous growth and engagement. This new position is perfect for someone who thrives in a dynamic, fast-paced environment and enjoys the challenge of juggling multiple tasks. Your strong organisational skills, sharp attention to detail and ability to think on your feet will make you an invaluable asset. A collaborative spirit and your ability to communicate effectively with staff, Elected Members, community members and key stakeholders will ensure your success in this exciting role. The Rewards As part of our team, you’ll enjoy: A supportive, inclusive workplace that values your contributions Investment in your professional growth and career development A workplace culture that celebrates diversity and promotes equality A strong focus on employee wellbeing and safety A full-time position with a 19-day work month and flexible work options Base salary of $74,000 per annum (depending on skills, experience and qualifications) Annual leave loading of 17.5% Shire superannuation contributions of up to 14% Access to our employee benefits program offering a wide range of discounts For further position related requirements please refer to Position Description – Corporate Administration and Shire President Executive Assistant PDF (346KB). If you are viewing this ad in Seek the link may have been removed. Please view this vacancy on our website at capel.wa.gov.au/careers to access the position description.

Desired Skills and Experience
We embrace diversity and encourage applications from individuals of diverse backgrounds to join us in servicing our community for the future. 
To be considered for this role you will be able to demonstrate:

  • Behaviour that reflects the Shire’s values of Honesty, Empathy, Accountability, Respect and Teamwork
  • Knowledge of the Local Government Act 1995 and associated regulations or relevant experience in a similar role
  • Demonstrated ability to autonomously manage and deliver discreet projects and assist in the management and delivery of projects
  • Strong written, verbal and word-processing skills
  • Experience in preparing agendas and minutes, with a willingness to attend out-of-hours meetings and events
  • Strong multi-tasking, time management and conflict resolution skills
  • The capacity to build positive, collaborative relationships in a fast-paced setting

Experience in Local Government will be highly regarded.

Applicants who need assistance with their application or wish to discuss any potential barriers that may prevent them from applying are encouraged to contact Organisational Development on 9727 0222 to discuss. 

Further position related enquiries can be directed to Ashlee Docking, Executive Assistant to the CEO and Executive Services Supervisor, or Organisational Development on 9727 0222.   

Applications close
9.00am on Monday 21 October 2024.
The Shire of Capel reserves the right to commence interviewing prior to the application close date and close this position for applications early should a suitable candidate be found.

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