Corporate Administration and Shire President Executive Assistant

4 weeks ago

Capel, Australia Shire of Capel Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as the Corporate Administration and Shire President Executive Assistant. This role will provide proactive, high-level support to the Shire President and Elected Members, coordinating Council activities, managing communications, and ensuring seamless administrative operations.

Key Responsibilities
  • Coordinate and prepare agendas and minutes for Ordinary Council Meetings and Committee meetings
  • Manage and maintain accurate records, ensuring compliance with legislative requirements and organisational standards
  • Assist with the preparation of reports, public notices, and projects
  • Manage the Shire President's diary and travel arrangements
  • Foster and build key relationships with internal and external stakeholders
  • Provide research, reporting, and coordination support to the Shire President
  • Act as a key liaison between Elected Members and Shire Administration
Requirements
  • Knowledge of the Local Government Act 1995 and associated regulations or relevant experience in a similar role
  • Demonstrated ability to autonomously manage and deliver discreet projects and assist in the management and delivery of projects
  • Strong written, verbal, and word-processing skills
  • Experience in preparing agendas and minutes, with a willingness to attend out-of-hours meetings and events
  • Strong multi-tasking, time management, and conflict resolution skills
  • The capacity to build positive, collaborative relationships in a fast-paced setting
What We Offer
  • A supportive, inclusive workplace that values your contributions
  • Investment in your professional growth and career development
  • A workplace culture that celebrates diversity and promotes equality
  • A strong focus on employee wellbeing and safety
  • A full-time position with a 19-day work month and flexible work options
  • Base salary of $74,000 per annum (depending on skills, experience, and qualifications)
  • Annual leave loading of 17.5%
  • Shire superannuation contributions of up to 14%
  • Access to our employee benefits program offering a wide range of discounts

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