Administration Assistant

1 month ago

Newcastle, Australia Umwelt Full time

Description

  • One of Australia’s largest employee-owned environmental consultancies
  • Fun, collaborative team with diverse administration projects and a vibrant company culture
  • Flexible work arrangements and excellent employee benefits

About Umwelt:

With over three decades of experience and eight locations nationwide, we are a team of vibrant professionals collaborating with clients across a range of sectors including renewables, infrastructure, defence, regulation and policy, resources, and urban development. We provide fully integrated environmental and social assessment and management services including concept and feasibility, technical assessment, consultation, approvals, delivery, operations, and decommissioning.

This newly created position is an integral part of the Newcastle office administration team and works closely with the Human Resources and Legal teams to provide general administration support that projects a positive and professional image of our company. Umwelt are seeking an experienced administrator who understands the important of confidentiality and has the communication skills to obtain the information necessary to complete the tasks designated to them and the ability to manage the workload in an efficient and timely manner.

Key Responsibilities:

  • Adding information and updating data for employees within various software systems including but not limited to SharePoint, Excel, Word, HRIS
  • Maintaining employee files and updating and maintaining relevant documents, files and folders required for inductions, audits, training, marketing materials, etc.  
  • Assisting with and creating HR documents for new hires, and employee changes
  • Conducting referee checks for potential candidates and where identified necessary book in interviews
  • Organising pre-employment medicals and other relevant pre-employment tasks
  • Assisting with the organisation of onboarding inductions for new starters and collecting relevant documentation for compliance
  • Liaising with corporate and consulting teams as well as management to facilitate the efficient collection of information and documents
  • Developing, reviewing, formatting and/or editing documents
  • Supporting HR projects as directed and providing general administrative support to the HR and Legal team
  • Checking legal tickets to ensure important information and attachments are incorporated and liaising with internal staff to gain missing information
  • Assisting with ordering and prioritising tickets and conveying the priorities and deadlines to the legal team
  • Liaising with staff to ascertain ticket status and assist in progressing ticket close out
  • Assist the wider administration team as directly by the National Administration Manager when available and identified as necessary

About You:

The successful applicant for this position, will be a highly motivated and enthusiastic Administrator with experience in the below areas:

  • Appropriate tertiary qualifications in business administration or a similar.
  • Strong attention to detail with excellent verbal and written communication
  • Proven understanding of confidentiality and the importance of integrity of sensitive information.
  • Ability to work under pressure to strict deadlines, prioritising tasks and coordinating others to ensure deadlines are met
  • High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
  • Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents.
  • Advanced skills in Microsoft applications: Word, PowerPoint, Excel, and Outlook

What We Offer:

Our people are our number one priority, and we are committed to providing a workplace that supports our team to grow. As part of our team, you will be offered:

  • #MeDays – an Umwelt wellbeing initiative that offers staff up to an additional day of paid leave per month to support mental health and wellbeing
  • Flexible work arrangements to support a work/life balance
  • A role working alongside highly experienced professionals that can support you to grow and develop professionally
  • Opportunities to work nationally across a range of sectors on diverse and technically challenging projects
  • Opportunities to join the companies Employee Share Plan (ESP)
  • Paid parental leave for both primary and secondary carers
  • A workplace culture of learning and personal development, with a mix of in-house and externally hosted training opportunities offered as well as mentorship
  • Established and well considered wellbeing tools and initiatives and hands-on training.
  • A competitive salary based on skills and experience

Diversity and Inclusion:

Our vision is to make a difference for our clients, our people, and the world around us. We rely on the diversity and unique experiences that each of our employees bring to deliver on this vision. We are an equal opportunity employer, and we value diversity in the workplace.

Our team is privileged to work closely with Indigenous communities across the nation, and we are actively progressing, as a team, the commitments we have made in our own Reconciliation Action Plan. We encourage applications from Aboriginal and Torres Strait Islander peoples.

We support and promote a family-friendly working environment, and we offer a range of family-friendly work practices that allow our team members to balance their work commitments with their family responsibilities. This includes flexible work arrangements, paid parental leave and additional #MeDays, as well as a range of established and well considered wellbeing tools and initiatives.

Join our team:

If you believe you meet the criteria apply online today Your application should include a covering letter addressing how you meet the above essential criteria and your resume outlining your previous experience.

Role Type

Hybrid • Permanent • Full-time • Associate

Company Overview

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