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Contracts Administrator

4 months ago

Fremantle, Australia Macro Recruitment Full time

Full time Contracts Administrator for a rapidly growing civil contracting company. For a Contracts Administrator to provide general project adminstration duties to assist clients with subdivision constructions.

  • Start ASAP 
  • $130k - $150k depending on skill set 
  • CHEOPS experience is nearly a must. CHEOPS is a computer program that runs the business

Your next employery is a privately owned WA civil contracting company who specialises in subdivision construction within the greater Perth metropolitan area. 
Reporting to the Construction Manager you shall be responsible for accurate and timely completion of general project administration duties such as  

  • Draft contracts for Subcontractors and Suppliers for approval by Construction Manager. 
  • Check and prepare and process payments for Subcontractors and Suppliers 
  • Control distribution of drawings and all contract documents to site, consultants, Subcontractors and Suppliers as required 
  • Set up and maintain filing system, in accordance with Company policy, of all correspondence including both hard copy and electronic is readily accessible. 
  • Obtain quotations and negotiate contracts with Subcontractors and Suppliers Agree variations with Architect and Subcontractors 
  • Liaise with Construction Manager for all matters that may delay works or have cost impact. Correspond with Client/Consultants/Subcontractors on financial and contractual matters 
  • Process Contract Payment Certificates and liaise with Construction Manager discrepancies Prepare and maintain variation schedules 
  • Check supplier invoices and correlate discrepancies Prepare internal monthly cost reports including costs to completion for approval by Construction Manager Monitor and process retention claims. 
  • Assist in the formation and notification of variations and day work claims Arrange Contract Insurances at project commencement  
  • Liaise with subcontractors to ensure all relevant insurances are current and legal (i.e. workers compensation) 
  • Review and take note of project documentation including legal documentation such as contracts (AS2124, AS4000 etc) 

Key Qualifications & Experience include: 

  • Minimum 2-3 years’ experience in a similar position. 
  • A sound knowledge of the construction industry, specifically civil construction 
  • Tertiary Building Qualification in Construction Management or Civil Engineering, or Diploma in Building Construction 
  • Demonstrated experience using Microsoft Office applications 
  • Demonstrated experience using Cheops Strong writing and verbal communication skills 
  • Strong organisational skills 
  • Strong time management skills 
  • Strong negotiation skills Knowledge of contract law and administration
  • CHEOPS experience is nearly a must. CHEOPS is a computer program that runs the business