Administration Assistant

4 weeks ago

Port Melbourne, Australia Dutton One Full time
Job Description

As we continue to grow, we are looking for an enthusiastic Administration Assistant who enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker.

Reporting to the State Administration Manager and located within our automotive retail dealership in Port Melbourne your day will be varied, and you will play an integral part in the continued success of Dutton Automotive

Tasks and responsibilities will include:

- Providing administrative support to dealership staff by handling email responses, invoice queries, vehicle registrations and general correspondence.
- Accurately inputting and managing customer information, vehicle records, and inventory data via internal dealership systems.
- Collaborating with the State Admin Manager to ensure accurate banking details are received.
- Coordinating with the Finance Manager to send external finance invoices.
- Inputting supplier invoices against vehicles accurately.
- Recording Roadworthy Certificate (RWC) information for each vehicle and maintaining a list of vehicles without current RWCs.
- Assisting the sales team in accurately entering vehicle sales and preparing paperwork for customers.
- Following up on outstanding information related to vehicle sales daily with the sales team.
- Organising and maintaining dealership records, including signed sales contracts and transfer documents.
- Compiling documents for each sale into an electronic pack.
- Supporting the Sales Manager in reviewing each vehicle prior to customer pickup.
- Inputting and removing allowances/estimates on vehicles to calculate profits accurately.
- Conducting monthly stock takes for cars currently in the showroom.


Qualifications

The ideal candidate will be someone looking to build a career and they will flourish in a busy office environment where multi-tasking and prioritising tasks are key.

With proven abilities in the following:

  • Excellent verbal and written communication skills
  • Exceptional organisational and time management skills
  • High level of attention to detail and accuracy
  • Solid problem solving skills
  • Ability to work within a team and also independently
  • Savvy computer skills and ability to learn new systems
  • Previous experience working within the automotive industry will be highly regardrd, but not essential.

 



Additional Information

  • Work with Australia’s largest, pre eminent dealer in the used car segment
  • Training, ongoing support and opportunity for growth and career progression
  • Attractive remuneration and commission package
  • Access to a fully funded Employee Assistance Program to support you and your family

This is a unique career opportunity for someone who wants to make a significant difference. Our people and culture are built on honesty and transparency.  We will invest in you to grow and fast track your career.

We look forward to hearing from you.  Please note: if you join us and refer a friend, we will provide you a up front bonus

  • Administration Assistant

    6 days ago

    Port Melbourne, Australia Dutton Group Full time

    As we continue to grow, we are looking for an enthusiastic **Administration Assistant **who enjoys assisting and supporting a team, problem-solving, troubleshooting, and is a skilled multi-tasker. Reporting to the State Administration Manager and located within our automotive retail dealership in Port Melbourne your day will be varied, and you will play an...

  • Admin Assistant

    4 weeks ago

    Melbourne, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...

  • Administration Assistant

    4 weeks ago

    Port Melbourne, Australia JCDecaux Australia Full time

    **THE OPPORTUNITY** The role of Operations Administration Assistant sits within the Asset Operations department at our Port Melbourne depot. Reporting to the Asset Operations Director it will see you responsible for local & national departmental administration. The role requires a high degree of attention to detail, excellent planning skills and sound...

  • Administration Assistant

    4 weeks ago

    Melbourne, Australia Brook Recruitment Full time

    Newly created part-time role based in Melbourne CBD - Flexible working arrangements available| 2-3 Days a week - Car Park provided and Public Transport accessible | Established team Utilise your high attention to detail, organisation and formatting skills in a flexible Administration Assistant role. **About the company** A unique opportunity has arisen...

  • Administrative Assistant

    6 days ago

    Melbourne, Australia HOTEL NO Full time

    We are seeking a detail-oriented and highly organized Administration Assistant to join our team. As an Administration Assistant, you will play a crucial role in supporting the efficient operation of our organization by handling various administrative tasks, including bookkeeping, reporting, account management, and general administrative duties. **Job...

  • Administrative Assistant

    4 weeks ago

    Melbourne, Australia Canberra Institute of Education and Technology Full time

    Are you an organized and detail-oriented individual with a passion for education and administrative excellence? We're seeking an experienced Administrative Assistant to join our team at a prestigious Private Registered Training Organization (RTO) in the heart of Melbourne. Role: Administrative Assistant Location: 341 Queen St, Melbourne VIC 3000,...

  • Administrative Assistant

    4 weeks ago

    Melbourne, Australia Monash Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement Reference: 64866 **About Monash Health** **About the...

  • Administration Assistant

    4 weeks ago

    Melbourne, Australia Charterhouse Full time

    Administration Assistant supporting the Head of Operations and wider office, 4 days per week, part of a global firm, career development. - **Administration Assistant**: - **Growing Professional Services Firm**: - **Part time, 4 days per week**: - **Melbourne CBD**: - **$65,000 + super** **About the Company** - Join this growing professional services...

  • Administration Assistant

    6 days ago

    Melbourne, Australia Page Personnel Full time

    Education IndustryGreat team cultureAbout Our ClientOur client sits within the education and training industry.As an Administration Assistant, you will play a vital role in ensuring the smooth and efficient operation of our office. From managing schedules to coordinating meetings and handling administrative tasks, you will be predominantly supporting...

  • Administration Assistant

    6 days ago

    Melbourne, Australia Peninsula Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Casual Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial, IT and Telecommunications, Medical Reference: 33452 **- Join a leading integrated person centred healthcare network** - **Frankston and Mornington Penisula Location**: - **Salary Packaging...

  • Administration Assistant

    4 weeks ago

    Melbourne, Australia Peninsula Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Part time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial, IT and Telecommunications, Medical Reference: 33475 **- Join a leading integrated person centred healthcare network** - **Frankston and Mornington Penisula Location**: - **Permanent...

  • Administration Assistant

    4 weeks ago

    Melbourne, Australia Peninsula Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial, IT and Telecommunications, Medical Reference: 33847 **- Join a leading integrated person centred healthcare network** - **Frankston and Mornington Penisula Location**: - **Permanent...

  • Assistant Administrator

    4 weeks ago

    Melbourne, Australia Kingsford International Institute Full time

    **Assistant Administrator** **About us** Kingsford International Institute (KII) is an Australian Registered Training Organisation (RTO) operating under the National Vocational Education and Training (VET) Quality Framework. We deliver Australian Qualifications Framework (AQF) qualification which is drawn from Australian National Training Packages and...

  • Office/administration Coordinator

    4 weeks ago

    Port Melbourne, Australia Global 360 Full time

    Attractive Salary - Immediate Start - Great Modern Office Environment - On-Site Parking **The Company**: Located in Port Melbourne, this company is a leading wholesale supplier. Due to an influx of growth this opportunity has become available for an experienced Administration Coordinator to join a growing team. This is a pivotal role in the business,...

  • Administration Assistant

    4 weeks ago

    Melbourne, Australia Veritas Recruitment Full time

    **The Company** A highly regarded, market leading, Australian manufacturer. **The Role** Reporting to the Contracts Manager, this role will see you providing high level administrative support, and assisting with a process improvement project. **Day-to-day duties include**: - Assist writing policies and procedures - Updating existing documents - Taking...

  • Administration Clerk

    4 weeks ago

    Port Melbourne, Australia Labour Hire and Recruitment Full time

    Hours: P/T 6.30 - 11.30am. Mon-Friday - Flexibility required within the hours - Weekend work may be required Administration Clerk **permanent** after 13 weeks if they can demonstrate that they are reliable, punctual, diligent, can perform the role effectively, be a good face of the company and get along well with others. **Duties Include**: Invoice...

  • Administration Assistant

    1 week ago

    Melbourne, Australia Peninsula Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time, Part time Organisation: Peninsula Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 34858 - **Administration Assistant**: - **Limited Term Full Time or Part Time positions available**: - **Frankston, Mornington Peninsula & surrounding...

  • Administration Assistant

    4 weeks ago

    South Melbourne, Australia Charterhouse Full time

    Administration Assistant | Growing Professional Services Firm Administration Assistant supporting the Head of Operations and wider office, 4 days per week, part of a global firm, career development. - **Administration Assistant**: - **Growing Professional Services Firm**: - **Part time, 4 days per week**: - **Melbourne CBD**: - **$65,000 +...

  • Administrative Assistant

    6 days ago

    Melbourne, Australia Clos Cachet Fine Wines Full time

    **Job Summary**: Strong communication skills - verbal, written Team orientated with ability to work independently Professional approach to all aspects of the position Living in Australia **FULL-TIME ADMINISTRATIVE ASSISTANT** **About Us** Clos Cachet is a leading boutique French wine importer and distributor. We represent exceptional wines from exciting...

  • Administration Assistant

    6 days ago

    Melbourne, Australia Education and Training Full time

    Location: Melbourne | Eastern Metropolitan Job type: Full time / From 27/01/2023 Organisation: Education and Training **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 1317517 **Selection Criteria**: **SC1** Demonstrated experience and skills in coordinating a specific education support function. **SC2** Demonstrated...