Office/administration Coordinator

2 months ago

Port Melbourne, Australia Global 360 Full time

Attractive Salary - Immediate Start
- Great Modern Office Environment
- On-Site Parking

**The Company**:
Located in Port Melbourne, this company is a leading wholesale supplier. Due to an influx of growth this opportunity has become available for an experienced Administration Coordinator to join a growing team. This is a pivotal role in the business, overseeing the administrative support of the whole complex.

**The Position**:
As the Administration/Office Coordinator you will assist in being the point of contact for the office of around 100 employees. You will have exceptional communication skills and a trustworthy nature as you will be dealing with confidential matters. This role is fast paced, forever changing and no day will ever look the same for the successful administrator. You will be carrying out tasks including, creditors, banking reconciliation, accounts payable, payroll, cash books, stocktake, recruitment, OH&S, compliance, property & maintenance and monthly reporting.

**What we require**:

- Be highly motivated and results driven person with outstanding communication skills
- Possess a high level of attention to detail
- Have the ability to prioritise workloads and meet deadlines
- Be highly organised and experience in office coordination
- Have the ability to work under pressure, coach, lead and motivate an enthusiastic team
- Ability to work autonomouslyand have exceptional organisational skills
- Competent computer skills with good knowledge in Excel
- Experience resolving issues and making quick decisions to ensure timely accurate services
- Enthusiasm and willingness to learn with a “can do” attitude

**Duties include but are not limited to**:

- Administrate wages and weekly payroll
- Accounts payable and aged claims
- Manage daily and weekly banking
- Stock-take interim/paperwork submission
- General administration duties
- OH&S reporting
- Warehouse checklist
- All admin duties

**Ideal Background**:

- Experience in financial reporting
- Bookkeeping experience preferable but not required
- SAP or POS skills desirable but not essential
- Proficient in Microsoft Office Suite
- Experience in payroll
- Understanding of HR processes

Due to the vast diversity of this role, organisation and prioritising tasks effectively is crucial, as well as being able to delegate tasks when required. An outstanding level of communication is a must as you will be communicating with multiple levels within the organisation and training other employees. A positive and self-motivated attitude will be highly regarded when applying.

  • Administration Coordinator

    1 month ago

    Port Melbourne, Australia Life Saving VIC Full time

    **Administration Coordinator - Lifesaving Services** Life Saving Victoria is currently on the search for an Administration Coordinator working with our Lifesaving Services team. - Contribute to an organisation with purpose - Connect with the community - Passionate and supportive culture An exciting opportunity exists for a highly motivated, organised and...

  • Contracts Administration

    2 weeks ago

    Port Melbourne, Australia Australia Wide Office Staffing Full time

    Permanent role - Monday to Friday - 8.30am to 5.00pm - Strong communication and computer skills - Ability to multitask and prioritise - Immediate start - Port Melbourne Join a Building Services Facilities company who value their staff, provides long term career opportunities and has a reputation for being 'the place to work'! **The Role**: Reporting to the...

  • Contract Administration

    22 hours ago

    Port Melbourne, Australia Australia Wide Office Staffing Full time

    $$ Neg - Permanent role - Monday to Friday - Strong communication and computer skills - Ability to multitask and prioritise - Immediate start - Port Melbourne location **The Company**: Join a Building Services Facilities company who value their staff, provides long term career opportunities and has a reputation for being 'the place to work'!**The...

  • Administration & Procurement Officer

    2 weeks ago

    Port Melbourne, Australia Architech Full time

    We are seeking a motivated individual to join our team as an **Administration Officer**. In this role, you will provide support to the company, with a primary focus on procurement administration and office coordination. Additionally, you will be responsible for handling incoming calls, deliveries and performing other ad hoc duties as required. This role...

  • Office Administrator

    2 weeks ago

    Port Melbourne, Australia BOEING Full time

    At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for...

  • Junior Office Administrator

    3 weeks ago

    Port Melbourne, Australia Miller Leith Full time

    Exciting opportunity to join a leading property developer as the Office Administrator The Company Our client is a leader in their space and is seeking to appoint their new Office Administrator to join their collaborative and supportive team. The Role Key Responsibilities:Reception and front of house managementAct as a reliable point of contact for both...

  • Junior Office Administrator

    5 days ago

    Port Melbourne, Australia Miller Leith Full time

    Exciting opportunity to join a leading property developer as the Office Administrator The Company Our client is a leader in their space and is seeking to appoint their new Office Administrator to join their collaborative and supportive team. The Role Key Responsibilities:Reception and front of house managementAct as a reliable point of contact for both...

  • Administration Officer

    5 days ago

    Port Melbourne, Australia Life Saving VIC Full time

    **Life Saving Victoria** Life Saving Victoria (LSV) is Victoria's peak water safety and lifesaving organisation built on the proud traditions and programs of our founding organisations, the Royal Life Saving Society - Australia and Surf Life Saving Australia. Lifesaving has been an integral part of the Victorian way of life since 1904. Today LSV is a...

  • Administration Coordinator

    7 days ago

    Port Melbourne, Australia Global 360 Full time

    Port Melbourne Location - On-Site Parking - Immediate Start -Perm Opportunity **We are currently seeking a dedicated and enthusiastic employee to join the team!** **The Role**: Due to ongoing success and growth, this leading supplier to the commercial construction industry is looking to expand it's Sales Support team. Reporting to the Sales Manager, your...

  • Human Resources Administration Officer

    2 months ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / 2 years Organisation: Office of Public Prosecutions **Salary**: $56,271 - $72,262 Occupation: Human Resources Reference: VG/OPP057E The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the...

  • Human Resources Administration Officer

    2 months ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / 2 years Organisation: Office of Public Prosecutions **Salary**: $56,271 - $72,262 Occupation: Human Resources Reference: VG/OPP057D The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the...

  • Human Resources Administration Officer

    1 month ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Join the OPP as a Human Resources Administration Officer! Fixed Term - 2 Years The Office of Public Prosecutions (OPP) has an exciting opportunity for a motivated graduate who is looking for the opportunity to development their skills in a true entry level Human Resources role. As part of a small HR administrative team, you will contribute to the smooth and...

  • Human Resources Administration Officer

    2 months ago

    Melbourne City Centre, Australia Office of Public Prosecutions Full time

    Join the OPP as a Human Resources Administration Officer! Fixed Term - 2 Years The Office of Public Prosecutions (OPP) has an exciting opportunity for a motivated graduate who is looking for the opportunity to development their skills in a true entry level Human Resources role. As part of a small HR administrative team, you will contribute to the smooth and...

  • Human Resources Administration Officer

    1 month ago

    Melbourne, Australia Office of Public Prosecutions Full time

    Location: Melbourne | CBD Job type: Full time / 2 years Organisation: Office of Public Prosecutions **Salary**: $55,439 - $71,194 Occupation: Human Resources Reference: VG/OPP056B The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for preparing and conducting criminal prosecutions in Victoria on behalf of the...

  • Administrative Coordinator

    5 days ago

    Melbourne, Australia MasterControl Full time

    **About MasterControl**: **SUMMARY** The Administrative Coordinator is responsible for providing comprehensive administrative support to members of the Australia team and APAC region. The role entails a wide range of responsibilities, including scheduling coordination, meeting support, event management, data collection, and document creation. Additionally,...

  • Administration Coordinator

    1 month ago

    Melbourne, Australia Naomi Milgrom Foundation Full time

    About the role The Administration Coordinator will work closely with the Administration Manager to oversee the administrative systems and operations of the Naomi Milgrom Foundation and provide logístical and organisational support across the Foundation’s flagship projects, including MPavilion and Richmond Power Station. As part of a dynamic team working...

  • Student Coordinator

    2 months ago

    Melbourne, Australia Head Office St Kilda Rd Full time

    **Student Experience Coordinator - Full time** - **Opportunity to grow and develop within the Learning and Development team** - **Flexible work - mix of in the office and WFH** - **Supportive team environment with a focus on continuous improvement** We are looking for an experienced administrator / HR administrator with a keen interest in learning and...

  • Administrator- X4 Vacancies!

    1 month ago

    Port Melbourne, Australia Australia Wide Office Staffing Full time

    Outstanding career opportunity for highly skilled Administrators to work in a Building Services Facilities company and assist with the management and delivery of maintenance contracts and preparation of clients reports. Must have a minimum of 3 years experience in a similar role. - $38 per hour - Monday to Friday - Immediate start - Temp ongoing with the...

  • Administrator- X4 Vacancies!

    1 week ago

    Port Melbourne, Australia Australia Wide Office Staffing Full time

    Outstanding career opportunity for highly skilled Administrators to work in a Building Services Facilities company and assist with the management and delivery of maintenance contracts and preparation of clients reports. Must have a minimum of 3 years experience in a similar role. - $38 per hour - Monday to Friday - Immediate start - Temp ongoing with the...

  • Administration Officer

    7 days ago

    Port Melbourne, Australia Service Stream Full time

    Primary Location VIC - Port Melbourne - Turner Street Job Description Summary An exciting opportunity has arisen for an Administration Officer to join Service Stream in our VIVA Newport office and Port Melbourne office. About the Role Service Stream’s Energy division are currently seeking an Administration Officer to join our growing company. Nature of...