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Project Implementation Director

2 months ago

Parkville, Australia Peter Mac Full time

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.

YOUR ROLE IN OUR FUTURE

  • Permanent full-time position
  • 80 hours per fortnight with ADO each month
  • Position reports to Chief Finance Officer

The Project Implementation Director is responsible for leading key cross-functional and strategic projects that deliver significant value to Peter Mac. You will be responsible for driving the identification, evaluation, implementation and execution of processes that improve the efficiency and effectiveness of services at Peter Mac. You will identify projects that improve processes by gathering information and conducting root cause analysis that will then result in implementing change in workflows, structures, and teams to ensure continuous improvement in services and financial performance. Leading cross functional teams and working with business leads in defining, prioritising and achieving strategic objectives and ensuring projects delivered meet the approved business objectives and requirements. Projects will vary and should include: clinical services; technology and software; process improvements and efficiency in all departments across Peter Mac.

Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment. 

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.

Hiring Manager: Libby Secomb
Email: Libby.Secomb@petermac.org

Applications Close: 11:59pm, Thursday, 26th September 2024
______________________________________________________________________________________________________

Position Summary

The Project Implementation Director is responsible for leading key cross-functional and strategic projects that deliver significant value to Peter Mac. 
You will be responsible for driving the identification, evaluation, implementation and execution of processes that improve the efficiency and effectiveness of services at Peter Mac. You will identify projects that improve processes by gathering information and conducting root cause analysis that will then result in implementing change in workflows, structures, and teams to ensure continuous improvement in services and financial performance. 
Leading cross functional teams and working with business leads in defining, prioritising and achieving strategic objectives an, ensuring projects delivered meet the approved business objectives and requirements.
Projects will vary and should include: clinical services; technology and software; process improvements and efficiency in all departments across Peter Mac.
 

Enterprise Agreement

Health and Allied Services, Managers and Administrative Workers

Classification or Salary Range

HS8

Immunisation Risk Category

Category C: Position within a non-clinical setting.

Key Relationships

Internal   •    Executive Sponsors
  •    Project Team / SME Group
  •    Executive Team
  •    Operational and Clinical teams, 
  •    Finance,
  •    IMCT 
  •    Peter Mac Managers External   •    Other health services, 
  •    Consultants
  •    Vendors and Suppliers

Education

Skills

Essential Requirements   •    Health care experience /substantial experience of project delivery within the Health Industry;
  •    Demonstrated experience in Project Management, from implementation and transition to business as usual, in a complex organisational environment;
  •    Experience in implementing Clinical services
  •    Demonstrated ability to lead and manage teams/staff (project and BAU);
  •    Demonstrated ability to deliver operational efficiencies via systems and services reviews;
  •    Business analysis experience with ability to map and improve processes;
  •    Demonstrated ability to perform data analysis, develop metrics and design reporting to drive continuous improvement;
  •    Exceptional interpersonal, negotiation and influencing skills, working with stakeholders at all levels of the organisation.
  Desirable Requirements   •    Demonstrated experience in Project Governance with particular focus on issues and risk management;
  •    Qualifications in Project Management and Process Improvement methodologies, such as PMBok/BABok, Agile, Prince2, Lean, and the ability to apply them flexibility to deliver exceptional organisational outcomes.

Certifications, Licenses & Registrations

Key Accountabilities

Leadership & Management

  • Work with lines of business and program partners to identify the right resources, content experts and decision-makers to meet goals.
  • Develop and manage detailed project plans that capture dependencies, cross program impacts and defined milestones that identify the project critical path.
  • Track and drive action items to completion, applying knowledge of the program goals to ensure work meets original expectations and scope.
  • As assigned, assist with and/or lead projects/workstreams of varying scope and size through entire project lifecycle.
  • Lead workstreams/efforts to evaluate and recommend reengineered future state processes related to different aspects of health service operations including workflow, escalations and metrics.
  • -    Co-ordinate project requirements covering all functional and non-functional aspects.
  • Liaise with key stakeholders to input to the project plan.
  • Ensure solution being considered is aligned to the strategic direction and technology infrastructure.

Planning

  • Develop planning documentation outlining project scope, governance, schedule, approach, strategies and deliverables and budget.
  • Ensure effective management of issues/risks identified and agreed mitigation plans are approved
  • Ensure benefits realisation plan is defined
  • Ensure review and sign off by key stakeholders.

Operational efficiencies and service improvement Measurable service improvements and operational efficiencies delivered via:

  • Ability to map process to identify gaps and implement improvements;
  • Ability to analyse systems functionality; develop requirement specifications and implement improvements;
  • Maximise systems functionality use through training;
  • Identify and implement automation and efficient processes and systems to reduce person dependent risk, duplication and increase productivity;
  • Key projects are implemented to improve efficiency and effectiveness of systems and processes;
  • Systems and processes are working well and there is evidence of continuous improvement in processes.

Key Accountabilities (Contd..)

Project Management

  • Establish the appropriate governance groups for the project;
  • Work with the Executive Sponsor for the scheduling of committees;
  • Report on the project progress and using the projects tolerance level, highlight risks and issues that may impact on project cost, quality and timeline;
  • Escalate issues and risks outlining mitigation plans for action;
  • Matters relating to project, stakeholder or other resources are expedited with sensitivity and due care;
  • Team members are provided the direction, guidance and support so that ambiguity as to project scope, timelines and their role in the project is removed
  • Manage the design, build, testing and deployment phases of the project;
  • Lead the training and change management required for the successful implementation.

Data analysis, metric development and reporting

  • Ability to design and develop new reports;
  • Appropriate metrics are developed to drive change and monitor improvements.
  • Reports are designed to meet the needs of stakeholders across the organisation.

Continuous Improvement

  • Learning
  • Processes
  • Technology
  • Proactively identify and drive opportunities for process improvement;
  • Develop processes to increase efficiency and maturity
  • Continuous learning orientation, keeping abreast of new and emerging technologies and markets
  • Actively embrace and contribute to new approaches across the organisation as a whole
  • Build up a knowledge base of information that is shared within the broader team

______________________________________________________________________________________________________

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.

Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.

WHY WORK FOR PETER MAC

  • Peter Mac offer a range of benefits which support our people both personally and professionally.
  • Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
  • We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.