Operations Administrator

3 weeks ago

North Melbourne, Australia VISY Full time

Operations Administrator

Operations Administrator

Are you ready to steer your career towards success in the fast-paced world of logistics? We're seeking a dynamic and experienced Operations Administrator to deliver excellence.

  • Permanent Full-Time opportunity with free on-site parking
  • Be a part of a collaborative work culture that encourages innovation and creativity
  • Be the backbone of our logistics operations, a leading and digitally-driven supply chain solutions service

At Visy, we love solving problems. And that’s something we do better working together. We’re looking for people who see what’s ahead and run towards it. Visy people are helping us to achieve our vision to become the global leader in sustainable packaging. Because together, we can create a better world.

The Opportunity:

Visy Logistics Australia is part of a global logistics operator renowned for delivering sustainable, digitally-driven supply chain solutions. A pivotal arm of Visy Industries, we leverage its extensive volume, footprint and infrastructure, along with the manufacturing and procurement expertise to deliver customised solutions for all participants of the Industrial, Beverage and Consumer Goods industries. Our genuine Supply Chain know-how and the want to make a change can lead to a Logistics experience with a difference.

Reporting to General Manager - Visy Logistics, Bulk,  you will support all day-to-day administrative activities across Visy's Logistics Operations for the Bulk business. The position requires strong attention to detail, organizational skills, and the ability to communicate effectively with key internal and external clients. You will bring your motivated, hands-on, and proactive nature to delivering complete administration support ensuring efficient operations of the sites.

Key responsibilities will include, but not be limited to:

  • Operational Support – assisting transport teams with customer queries and compliance requirements
  • Communication - with customers and carriers on any delays that will affect their shipment request
  • Working with a Sense of Urgency - Timely Action/Response to customers and carriers queries and correcting where necessary
  • Relationship Management – internal & external customers to ensure service levels are met to their requirements
  • Professionalism - Ensure a professional approach at all times when dealing with customers, subcontractors and internal businesses
  • Work as a Team in pursuit of lowest cost and high efficiency - Ensuring communication within the team to maximise performance, and build stronger support from our suppliers through forward planning
  • Invoicing – ensuring customer invoices are completed on time
  • Reconciling – Reconcile vendor invoices to ensure charges are correct
  • Compliance with Legislative Requirements - Have an understanding of fatigue management and COR
  • Prepare and submit accurate reports to provide transparency and vital data to customers and internal stake holders
  • Work on projects as directed to support business

What you will bring to the team:

  • Prior experience in an Administrative or Office Management position
  • Exposure to logistics, manufacturing or industrial businesses (desired)
  • Demonstrated experience with site inductions and access systems
  • Ability to work independently and as part of a team
  • Strong communication and interpersonal skills
  • Excellent problem-solving skills, with a high level of attention to detail

When you join Visy, you’re joining a global leader dedicated to making serious progress in the sustainable packaging and recycling industries. We want to find solutions, make an impact and grow our business. If you can help us, you’ll fit right in.

You will be required to meet Visy’s employment criteria which will include a criminal history check and pre-employment medical (including drug & alcohol testing).

Visy is an equal opportunity employer committed to providing a working environment that embraces and values diversity and inclusion.

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