Operations Administrator

1 month ago

North Sydney, Australia Jacobs Full time

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact
It is an exciting time to be part of the energy transition at Jacobs as our Energy & Power business continues to experience rapid growth. We are working with established clients across the globe to deliver the energy transition. From major renewable energy projects to high voltage direct current inter country interconnectors and offshore grids, we’re integrating a multitude of these solution elements to build a cleaner and more resilient energy future. Jacobs offer a full range of Energy & Power Project services for utility scale power generation projects. Our scope of services is a mix of engineering consultancy including concept design, feasibility and pre-feasibility, design review, site investigations, techno-economic advisory services, technical due diligence, construction management and owner’s engineering services.

Here's what you'll need
As an Operations Administrator in the Energy & Power group, you’ll be responsible for providing a wide range of administrative support to the Geographic Leader and wider Energy & Power team. You will be the subject matter expert for Jacobs’ processes and systems and provide guidance to various team members to assist in the efficient running of the Section, with the opportunity to work with the Technical Team to support with Project tasks. We are seeking a proactive professional based in Sydney with excellent communication skills, administrative experience preferably in an office environment, and the willingness to learn with the drive to: - Facilitating the collection and collation of information and updating logs, documents, spreadsheets, and systems. - Organising and coordinating internal and external meetings and recording and distributing meeting minutes. - Assisting with the organisation of key in-person and virtual events for the Section. - Adopting a continuous improvement approach to ensure the administration systems and processes are maintained and up to date. - Assisting and supporting other Administrators with any overload duties and mentoring junior Administrators. - Additional duties may include, but not be limited to, ordering PPE safety equipment, helping to coordinate the onboarding of new starters, Sydney office administrative tasks, preparing and processing expenses and invoices. - Working towards a relevant tertiary qualification with a view to move into a technical role is highly desirable. Jacobs. A world where you can. At Jacobs, we support your personal life and career journeys. From our inclusive employee networks to our positive mental health champions, we're committed to driving a culture of caring where you can be you. With safety and flexibility always top of mind, we've gone beyond traditional ways of working to help you uncover a working arrangement that delivers the flexibility, tools and space to maximise your potential. We're the 2023 winners of the Consult Australia People First Award for our suite of employee benefits that support all our employees in all stages of their personal and professional lives. For the 6th consecutive year, we've been named an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (Australia). In New Zealand, we're a founding member of The Diversity Agenda and are committed to making our industry more inclusive and diverse. In Australia, our Reconciliation journey continues to be a considerable focus across all levels of the Jacobs community as we progress our Innovate level Reconciliation Action Plan (RAP). Our Bronze Employer status in the Australian Workplace Equality Index for LGBTI+ inclusion recognises our progress in creating an environment where our Jacobs employees can bring their whole selves to work. We aim to embed inclusion and diversity in everything we do. We know that if we're inclusive, we're more connected, and if diverse, we're more creative. We accept people for who they are, regardless of age, disability, gender identity, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. This is reflected in our eight global Jacobs employee networks centred on driving inclusion and diversity – ACE, Careers, Enlace, Harambee, OneWorld, Prism, Vetnet, and our Women’s Network – find out more about our Jacobs Employee Networks here. No matter what drives you, you'll discover a way to cultivate, nurture and achieve your goals – all at a single global company. We're an equal opportunity employer and encourage candidates of diverse backgrounds to apply. Aboriginal and Torres Strait Islander peoples are strongly encouraged to apply. Jacobs aims to provide cultural safety at our interviews. Aboriginal and Torres Strait Islander people are invited to nominate a cultural representative to participate on the interview panel; please let your recruiter know in your application. Accessibility Please contact the team if you require support or reasonable adjustments regarding our recruitment process (for example, you need the application form in a different format). Don't meet every single requirement? Studies have shown that women and people from marginalised or underrepresented backgrounds are less likely to apply for jobs unless they meet every qualification. At Jacobs, we're dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align with every requirement in the job description, we encourage you to apply anyway. You may be the right candidate for this or other roles. Please note:  If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs. #epjobs #apmeepjobs

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