![WorkSafe Victoria](https://media.trabajo.org/img/noimg.jpg)
Complaints Coordinator
1 month ago
Complaints Coordinator
- $86,810 per annum + superannuation
- Full time, fixed term role until 31/12/2024
- Geelong Location - Hybrid (minimum 3 days in the Geelong office is required)
Purpose
An exciting high level complaints administration role has become available in our Agent Performance & Relationships Division
The Complaints Coordinator provides operational business support to the Service Improvement and Complaints team. This role encompasses a variety of functions, key internal and external stakeholder engagement, administrative tasks, compliance and reporting activities and ad hoc projects as required.
Key accountabilities of this role will include:
- Triage and allocate complaints to each respective team member according to urgency and complexity, and where required seeking input from the Manager, Service Improvement and Complaints.
- Oversee incoming team email inboxes, complaints and Ministerial requests, and develop WIP systems/reports/spreadsheets to ensure delivery to required timeframes, following up and/or seeking clarification from other areas, as necessary.
- Review referral calls/complaints from the Centralised Complaints Team and Advisory Service as the first point of contact for the team and triage calls for urgency or escalation as required. Provide Advisory with guidance and support on matters related to workers compensation and/or agent engagement.
- Register all incoming complaints, Ministerial correspondence and Chief Executive responses into the Complaints Tracking System (CTS), and create WsDOM / TRIM folders for each file.
- Coordinate multiple projects and complex tasks, providing direction on priority matters and issues.
- Provide operational support to the Manager, Service Improvement and Complaints, including management of Service forums and meeting requirements (e.g. rooms, agendas, meeting minutes, collecting external attendees).
Please ensure you click here to view the Position Description provided for additional information on accountabilities for this role.
About You
To be successful in this role you will have the ability to be proactive and can deliver outcomes in a timely manner. Your communication, computer and interpersonal skills are highly developed, as transactional stakeholder engagement is key within the role. You will also have:
- Demonstrate tactful communication, interpersonal, consultation and negotiation skills; appropriate to confidentially liaise and consult with a wide range of managers, employees and external organisations.
- Ability to coordinate and influence others and work with minimal guidance.
- Strong organisational skills including the ability to manage priorities, coordinate tasks, meet tight deadlines and take initiative.
- Attention to detail.
- Developing knowledge of workplace injury legislation and practices.
- Experience in maintaining office support systems/procedures.
- Sound numeracy, analytical and problem solving skills including the ability to develop solutions to a range of administrative issues and reporting requirements.
- Familiarity with records management policies and systems advantageous.
- Experience in using resilience in situations beyond the incumbent’s control; including managing challenging behaviour from clients.
- Advanced skills in Word, Excel, OneNote and PowerPoint and experience in preparing reports, external correspondence and briefs.
Working with Us
At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.
We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people and people with disability, diverse cultural and linguistic backgrounds, sexualities and genders.
What’s next?
Applications close 11:00pm – Monday, 27th May 2024 - Click the link to apply, and join us in making a difference to Victorian lives.
Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process.
Candidate screening may take place prior to the advertisement closing, so get your application in.
For further enquiries please contact Alison Forbes via email – alison_forbes@worksafe.vic.gov.au
About us
WorkSafe's Strategy has our core purpose front of mind – reducing workplace harm and improving outcomes for injured workers. We don’t shy away from the importance of our purpose to the Victorian community, that’s why we have a stated ambition to be world leading.
We want Victoria to be the safest place to work in Australia and one of the safest in the world; and we aspire to be a world leader in return to work after a workplace injury.
WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.
We have other current jobs related to this field that you can find below
-
Complaints Coordinator
1 week ago
North Geelong, Victoria, Australia WorkSafe Victoria Full timeComplaints CoordinatorAnnual Salary: $86,810 + superannuation Job Type: Full-time, fixed-term until 31/12/2024 Location: Geelong (Hybrid: minimum 3 days in the Geelong office) PurposeAn exciting opportunity for a Complaints Coordinator has opened up in our Agent Performance & Relationships Division. The Complaints Coordinator role involves providing...
-
Complaints Management Complaints Officers
3 weeks ago
Geelong, Australia Chandler Macleod Full time**Location*** - Geelong, Victoria - **Category*** - Executive - **Salary** - $43 AUD - $55 AUD Hourly - **Posted** - 12-Apr-2024 - **Work type** - Full Time - **Contact** - Jess Kaur - **Reference** - BH-159547-2 - **Federal Government opportunity open to NSW Charlestown, VIC Broadmeadows, Geelong, QLD Brisbane.** - **12-month contract with the possibility...
-
Complaints Management Complaints Officers
7 days ago
Geelong, Victoria, Australia Chandler Macleod Full timeLocation Geelong, Victoria- Category Executive- Salary- $43 AUD - $55 AUD Hourly- Posted 15Apr2024- Work type Full Time- Contact Jess Kaur- Reference BH- Federal Government opportunity open to NSW Charlestown, VIC Broadmeadows, Geelong, QLD Brisbane.- 12-month contract with the possibility of extension:APS5 $55.24 per hour plus super:- APS4 - $43.82 per hour...
-
APS6 Complaints Officers
2 months ago
North Geelong, Australia Randstad Full timeAPS6 Complaints Officer, 12 month contract, $60.26 per hour, ASAP startAbout the OrganisationBased within a Federal Government organisation putting stakeholders at the heart of their work, the organisational values reflect a passion and commitment to building a positive, stakeholder-centred culture.About the OpportunityThis role is a 12 month contract based...
-
Complaints Officers
3 weeks ago
Geelong, Australia DFP Recruitment Services Full time**Job description**: **The Role**: As a Complaints Officer, you'll be a vital part of the team, responsible for managing complaints and incidents. Your role will involve assessing, recording, and resolving complaints while adhering to legislative requirements and organizational standards. We are recruiting roles at both **APS4 and APS5...
-
Multiple Complaints Officers
2 months ago
North Geelong, Australia Talent International Full timeOpportunity Great full time hourly rate contract opportunities for an initial 12 months, paying $55.24 + Super & $60.26 + Super with the option to extend based in either Broadmeadows or Geelong. This is your opportunity to improve Australia’s largest healthcare reform since Medicare and protect our most vulnerable. Multiple positions at both APS5 and...
-
Aps4 Complaints Officer
1 week ago
Geelong, Australia DFP Recruitment Services Full time**Job description**: **The Opportunity** On behalf of a large Federal Government Agency based in Geelong, we are looking for an APS4 Complaints Officer to join the Internal Review and Complaints Team. This is a 12 month assignment, 37.5 hours per week, paying $42.54 per hour plus super. The team prepares high level advice including letters, briefs and...
-
Aps4 Complaints Officer
1 week ago
Geelong, Australia DFP Recruitment Services Full time**Job description**: **The Opportunity** On behalf of a large Federal Government Agency based in Geelong, we are looking for an **APS4 Complaints Officer** to join the Internal Review and Complaints Team. This is a 12 month assignment, 37.5 hours per week, paying $43.82 per hour plus super. The team prepares high level advice including letters, briefs and...
-
Aps5 Complaints Officer
1 week ago
Geelong, Australia DFP Recruitment Services Full time**Job description**: **The Opportunity** We are seeking experienced APS5 Complaints Officers to join a Federal Government Agency based in Geelong or Broadmeadows. The position will support the Internal Review and Complaints Team as a central point of coordination for resolution of internal review and complaints and will work directly with participants,...
-
Aps5 Complaints Officer
2 weeks ago
Geelong, Australia Chandler Macleod Full time**Location*** - Geelong, Victoria - **Category*** - Health - **Salary** - $55.24 AUD - $55.24 AUD Hourly - **Posted** - 22-Feb-2024 - **Work type** - Casual/Temp - **Contact** - Teresa Zanatta - **Reference** - BH-157498-1 - **MANDATORY: AUSTRALIAN CITIZEN required to work within Federal Government** **APPLICATIONS CLOSE: 3pm Wednesday 6th of March...
-
Aps4 Complaints Officer
1 week ago
Geelong, Australia Chandler Macleod Full time**APS4 Complaints Officer** - Hourly rate - $42.54 + super - Located in Geelong - 12 month contract with potential extension - Full-time Mon to Fri: 8.30am to 5pm **About the Role** The **APS4 Complaints Officer** will have a considerable level of contact with internal and external stakeholders and will be required to communicate with and provide advice on...
-
Aps5 Complaints Officer
3 weeks ago
Geelong, Australia DFP Recruitment Services Full time**Job description**: **The Role** We are seeking experienced APS5 Complaints Officers to join a Federal Government Agency based in Geelong or Broadmeadows. This is a 12 month assignment, working 37.5 hours per week and will be paying $55.24 per hour plus super. The position will support the Internal Review and Complaints Team as a central point of...
-
Aps4 Complaints Officer
3 weeks ago
Geelong, Australia Chandler Macleod Full time**Location** *** - Geelong, Victoria**Category** *** - Executive**Salary** - $43.82 AUD - $43.82 AUD Hourly**Posted** - 11-Aug-2023**Work type** - Casual/Temp**Contact** - Jade Donnelly**Reference** - BH-149673**Mandatory: Australian Citizenship required to work within Federal Government** Our Federal Government client is seeking to engage an APS6 Finance...
-
Aps4 Complaints Officer
2 months ago
Geelong, Australia Chandler Macleod Full time**Location** *** - Geelong, Victoria**Category** *** - Executive**Salary** - $43.82 AUD - $43.82 AUD Hourly**Posted** - 11-Aug-2023**Work type** - Casual/Temp**Contact** - Jade Donnelly**Reference** - BH-149673**Mandatory: Australian Citizenship required to work within Federal Government** Our Federal Government client is seeking to engage an APS6 Finance...
-
Aps5 Complaints Officer
7 days ago
Geelong, Victoria, Australia DFP Recruitment Services Full timeJob description:The OpportunityWe are seeking experienced APS5 Complaints Officers to join a Federal Government Agency based in Geelong or Broadmeadows.The position will support the Internal Review and Complaints Team as a central point of coordination for resolution of internal review and complaints and will work directly with participants, providers,...
-
Aps4 Complaints Officer
6 days ago
Geelong, Australia HAYS Full timeFed Gov position in Geelong, with WFH flex! **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am partnered with a Federal Government Agency, in the heart of Geelong to recruit an APS4...
-
Aps5 Complaints Officer
1 week ago
Geelong, Victoria, Australia DFP Recruitment Services Full timeJob description:The RoleWe are seeking experienced APS5 Complaints Officers to join a Federal Government Agency based in Geelong or Broadmeadows. This is a 12 month assignment, working 37.5 hours per week and will be paying $55.24 per hour plus super.The position will support the Internal Review and Complaints Team as a central point of coordination for...
-
Aps4 Complaints Officer
1 week ago
Geelong, Australia HAYS Full timeFederal Government | Work from home flex | Full time hours **Your new company** Hays are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Western Victoria & Geelong. I am currently partnered with a Federal Government Agency in...
-
Aps5 Complaints Officer
1 week ago
Geelong, Victoria, Australia Chandler Macleod Full timeLocation Geelong, Victoria- Category Health- Salary- $55.24 AUD - $55.24 AUD Hourly- Posted 22Feb2024- Work type Casual/Temp- Contact Teresa Zanatta- Reference BH- MANDATORY:AUSTRALIAN CITIZEN required to work within Federal GovernmentAPPLICATIONS CLOSE:3pm Wednesday 6th of March 2024.Our Federal Government Agency which supports a better life for hundreds of...
-
Aps5 Complaints Officer
1 month ago
Geelong, Australia Chandler Macleod Full time**About the Organization**: This leading Federal government agency supports Australian’s in achieving their goals and supporting them to live a better life. Their work has an impact on a significant area in the social sector, and you can contribute to the difference that they make in this role. This agency is known for having a great culture across...