Assistant Administration Manager

5 months ago


Brisbane, Australia Talent Focus Full time

Talent Focus are seeking an experienced a hands-on Assistant Administration Manager for our client located in Archerfield.

The role is a casual fulltime position for a 6-month maternity leave cover, however, does offer the option to extension and transition to permanent.

About the Role

The Administrative Assistant/ manager will be responsible for providing comprehensive support to our staff and ensuring smooth office operations. This role requires a highly organised and proactive individual with excellent multitasking skills.

Key Duties include:

  • Administrative Support: Follow up on staff tasks, attend meetings to take minutes and update agendas, and schedule appointments.
  • Document Management: Format and update documents, manage document control and registers, create documents from templates, and file documents accurately.
  • Procurement and Orders: Create purchase orders, monitor the procurement inbox, handle supply orders, and update the Live Orders Smartsheet.
  • Travel and Logistics: Assist with travel arrangements, organise staff visas, coordinate swipe card setup, and manage site passes.
  • System and License Updates: Set up jobs and tasks in Microsoft Planner, create and update Smartsheet documents, and update licenses and insurances in client portals.
  • Office Maintenance: Order office and kitchen supplies, Maintain the kitchen, including cleaning the coffee machine and managing the dishwasher, and check mail regularly.
  • Staff Support: Organise staff inductions and manage the operations calendar.
  • HR/ People & Culture

About you

You are a trustworthy and reliable professional with a passion for providing exceptional administrative support. Ideally, you come with a relevant background and a proven track record in an administrative role.

You will have:

  • Proven experience in an administrative role.
  • Proficiency in Microsoft Office Suite.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and problem-solving skills.
  • Familiarity with Smartsheet and procurement processes is a plus.
  • The ability to work independently with minimal supervision and collaborate effectively within a team.
  • Able to commence immediately for hand-over training.

What’s on Offer

  • Long term assignment through to 2025.
  • Attractive rate of pay.
  • Work for an industry leader.
  • Fantastic company and culture.

Hit the “APPLY” button now and attached a up to date resume to submit your application for this exciting opportunity.



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