Administration Assistant

5 months ago


Brisbane, Australia HAYS Full time

Fantastic opportunity for someone with Administration experience looking to progress their career

**Your new company**

**Your new role**

As the Administration Assistant, you’ll collaborate closely with the Office Manager, contributing to a diverse range of tasks. No two days will be alike This role is perfect for individuals who thrive on variety and seek involvement in multifaceted responsibilities:

- Developing and maintaining both hard and soft copy filing systems within SharePoint and Local Files.
- Managing the IT inventory list and communication setup.
- Ensuring proper organisation and accessibility of physical and digital documents.
- Coordinating office supplies and overseeing general maintenance.
- Keeping contact lists and office procedures up-to-date.
- Assisting with new employee onboarding, including medical requests, police checks, and recruitment tasks.
- Booking travel arrangements for site staff through Corporate Traveller.
- Supporting the Office Manager with website updates and announcements.
- Coordinating monthly reports.
- Providing general assistance to visitors and directing calls appropriately.
- Collaborating with other managers on administration matters as needed.

**What you'll need to succeed**
- Administrative Exposure or Experience: Familiarity with administrative tasks or prior work in an administrative role.
- Effective Time Management and Communication: Strong skills in managing time efficiently and communicating effectively through both written and verbal channels.
- Computer Literacy: Comfort and proficiency in using computer systems.
- Desirable Skills (but not essential): Experience with Document Control, Filing, Archiving, or SharePoint.
- Prioritisation and Multitasking Abilities: The capability to prioritise tasks and handle multiple responsibilities simultaneously.

**What you'll get in return**

Join their team, and you’ll not only have the opportunity to learn and grow, but also become part of a close-knit group that doesn’t take themselves too seriously. You will become part of a team that enjoys a good laugh and the occasional social outing with plenty of cafés nearby. You will also be supported by Hays throughout your assignment.
- Competitive hourly rate based on experience
- Training and support provided
- Opportunity for growth
- Full-time hours
- Monday - Friday role. Weekends free
- Plenty of public transport and lunch options nearby

**What you need to do now**

2852087



  • Brisbane, Queensland, Australia ALG Full time

    Administrative Assistant OpportunityALG Talent is seeking an experienced Administrative Assistant to join our team at Brisbane Airport. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including documentation management, data entry, and maintaining organized file systems.The ideal candidate will...


  • Brisbane, Queensland, Australia LP Commercial Photography Full time

    Job Title: Administrative AssistantWe are seeking an Administrative Assistant to join our team at LP Consulting Services. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including tasks such as data entry, customer service, and invoicing.Key Responsibilities:* Provide administrative support to our...


  • Brisbane, Australia Empire Careers Full time

    Contact Name : Gretta Lloyd Contact Phone : 07 3231 1201 Location : Brisbane Job Type : Permanent Job Salary : $60000 - $66300 per annum We're working with an established National Mid-Tier Firm that are looking for Administration Assistants to join their Insurance Team. As an Administration Assistant, you will work as part of, and alongside Paralegals...


  • Brisbane, Queensland, Australia Ashurst Full time

    The OpportunityWe are seeking a highly skilled and proactive Team Assistant to join our Brisbane office on a full-time, permanent basis.As a Team Assistant, you will provide administrative support across a diverse range of tasks, working closely with Practice Executives, Lawyers, and Senior Associates. This role is ideal for administrators looking to...


  • Brisbane, Queensland, Australia Hudson Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Hudson Australia. As a key member of our administrative team, you will provide exceptional support to our Principals and ensure the smooth operation of our office.Key ResponsibilitiesProvide reception duties, including greeting visitors, answering...


  • Brisbane, Australia Empire Careers Full time

    Contact Name : Melanie Johannesen Contact Phone : 07 3231 1202 Location : Brisbane Job Type : Fixed Term/ Temp Job Salary : $30 - $35 per hour **Administration Assistant | Brisbane CBD l Fixed-term contract - 3 months l JobID: 24362** - Do you have a keen eye for detail? Are you seeking a role that will allow to grow your career? Are you seeking a...


  • Brisbane, Australia Iconic Recruit Full time

    Excellent Career Progression - Prominent North Brisbane Shopping Centre - Established Company **About the role**: A unique opportunity for an Administration Assistant to work alongside the Retail Manager and a wider team of experienced industry professionals. This exciting and varied role will see you as the front face of the Centre Management Office of...


  • Brisbane, Queensland, Australia PresCare Rockhampton Full time

    We are seeking a skilled Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff members. Your duties will include answering phone calls, responding to emails, and preparing documents. You will also be responsible for maintaining our office supplies and managing our...


  • Brisbane, Queensland, Australia Santos Ltd Full time

    We are seeking a skilled Administrative Assistant to join our team. The ideal candidate will have excellent communication and organizational skills, as well as the ability to multitask and work independently. The role will involve providing administrative support to our management team, including preparing documents, managing email, and maintaining accurate...


  • Brisbane, Australia The Turner Group Full time

    CBD location - flexible work - WFH one day a week An opportunity to work in an amazing environment, with an amazing city location, for a fantastic organization with the ability to give your career a professional boost. Our client, a highly regarded professional services firm in the Brisbane CBD, are expanding their office with an Administration...


  • Brisbane, Queensland, Australia SunWater Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Sunwater. As an integral part of our Legal, Risk, Resilience and Property Team, you will provide exceptional administrative support to our professionals, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative assistance...


  • Brisbane, Queensland, Australia Optimum Consulting Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our staff and business, including data entry, document control, and other administrative tasks.Key ResponsibilitiesHigh-volume data entry with accuracy...


  • Brisbane, Queensland, Australia Pure Consultancy Full time

    {"title": "CSA/Administration Assistant", "description": "Job SummaryWe are seeking an experienced CSA/Administration Assistant to join our team at Pure Consultancy.As a key member of our team, you will be responsible for providing administrative support to our accountants and ensuring the smooth operation of our office.Key ResponsibilitiesGeneral...


  • Brisbane, Australia Add Staff Full time

    Our client is an award winning multidisciplined building service company which specialises in the design, installation, servicing and maintenance of building services. The Group have been operating for over 35 years, initially based in NSW then expanding with multiple offices across QLD, delivering Electrical, HVAC and Fire Services on both major and minor...


  • Brisbane, Queensland, Australia Pure Consultancy Full time

    CSA/Administration Assistant RolePure Consultancy is seeking an experienced CSA/Administration Assistant to join their team in a leading public practice accounting firm located in central Brisbane.The ideal candidate will possess strong administration skills, excellent written and verbal communication skills, and the ability to work in a fast-paced...


  • Brisbane, Australia Labour Force Full time

    X Administration Assistant Labourforce are currently seeking an Administration Assistant for our client, a leader in the Supply Chain industry located in Brendale.  This position is offering a Monday to Friday roster, working the hours of either 7am to 3pm or 7:30am to 3:30pm - you have the ability to decide! About the position: General...


  • Brisbane, Queensland, Australia C&H Recruitment Full time

    About the RoleWe are seeking an experienced Administrator to join our team at C&H Recruitment.As an Administrator, you will be responsible for providing administrative support to our clients and candidates.Your key responsibilities will include:Providing administrative assistance to our teamManaging and maintaining accurate records and databasesCoordinating...


  • Brisbane, Australia Gough Recruitment Full time

    Fast paced and supportive team environment - Strong attention to detail skill required - Excellent career opportunity **The Client** Our client has a growing portfolio of Retail and Commercial property Assets. In place is a highly regarded management team that commits to providing a positive and professional working environment for their employees. An...


  • Brisbane, Queensland, Australia C&H Recruitment Full time

    About the RoleWe are seeking an experienced Administrator to join our team at C&H Recruitment.As an Administrator, you will be responsible for providing administrative support to our clients and candidates.Key ResponsibilitiesProviding administrative assistance to the onsite managerBooking flights and accommodationRaising purchase ordersReconciliation and...


  • Brisbane, Queensland, Australia Ashurst Full time

    The OpportunityWe are seeking a highly skilled and proactive Team Assistant to join our Brisbane office on a full-time, permanent basis.As a Team Assistant, you will provide administrative support across a diverse range of tasks, working closely with Practice Executives, Lawyers, and Senior Associates. This role is ideal for administrators looking to...