Administration Assistant

3 weeks ago

Brisbane, Australia HAYS Full time

Fantastic opportunity for someone with Administration experience looking to progress their career

**Your new company**

**Your new role**

As the Administration Assistant, you’ll collaborate closely with the Office Manager, contributing to a diverse range of tasks. No two days will be alike This role is perfect for individuals who thrive on variety and seek involvement in multifaceted responsibilities:

- Developing and maintaining both hard and soft copy filing systems within SharePoint and Local Files.
- Managing the IT inventory list and communication setup.
- Ensuring proper organisation and accessibility of physical and digital documents.
- Coordinating office supplies and overseeing general maintenance.
- Keeping contact lists and office procedures up-to-date.
- Assisting with new employee onboarding, including medical requests, police checks, and recruitment tasks.
- Booking travel arrangements for site staff through Corporate Traveller.
- Supporting the Office Manager with website updates and announcements.
- Coordinating monthly reports.
- Providing general assistance to visitors and directing calls appropriately.
- Collaborating with other managers on administration matters as needed.

**What you'll need to succeed**
- Administrative Exposure or Experience: Familiarity with administrative tasks or prior work in an administrative role.
- Effective Time Management and Communication: Strong skills in managing time efficiently and communicating effectively through both written and verbal channels.
- Computer Literacy: Comfort and proficiency in using computer systems.
- Desirable Skills (but not essential): Experience with Document Control, Filing, Archiving, or SharePoint.
- Prioritisation and Multitasking Abilities: The capability to prioritise tasks and handle multiple responsibilities simultaneously.

**What you'll get in return**

Join their team, and you’ll not only have the opportunity to learn and grow, but also become part of a close-knit group that doesn’t take themselves too seriously. You will become part of a team that enjoys a good laugh and the occasional social outing with plenty of cafés nearby. You will also be supported by Hays throughout your assignment.
- Competitive hourly rate based on experience
- Training and support provided
- Opportunity for growth
- Full-time hours
- Monday - Friday role. Weekends free
- Plenty of public transport and lunch options nearby

**What you need to do now**

2852087

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