Receptionist -Studio Support

2 months ago

Sydney, Australia Woods Bagot Full time

Join Our Woods Bagot Team and Excel in Your Career

Our Values

Uncompromising Design. Rigorous Curiosity. Effective Communication. Collective Intelligence. Dynamic Careers.

Woods Bagot is a values-driven organisation, and our values underpin everything we do. Values guide the way we work, the way we make decisions and how we interact with each other, our clients and our stakeholders.

Woods Bagot offers flexibility and is committed to a diverse and inclusive workplace.

The Role

Are you a natural multi-tasker, computer-savvy, and detail-oriented? Do you also have a friendly and approachable demeanour that makes it easy for others to connect with you?

We have a fantastic opportunity for an experienced Studio receptionist to join our Sydney studio on a permanent, full-time basis. This role pivotal role is the front face of our studio and provides varied, and rewarding experiences focused on quality customer service and strong administrative support.

Key Responsibilities

  • Welcoming visitors & clients, handling inquiries through positive experiences and customer etiquette, both online and in person.
  • Support for our studio teams and providing customer resolution assistance.
  • Provide basic level IT support by assisting with IT-related tasks, including on-site studio support, desk and meeting room setup, basic troubleshooting, and coordinating and distributing technology equipment.
  • Taking ownership of all studio activities, efficiently.
  • Maintaining meeting rooms, communal spaces, print room and kitchen – ensuring they are fully stocked and tidy at all times.
  • Reconcile credit card expenses and support the accounting team.
  • Supporting the Studio Chair and providing support to the Manager- Studio Support, when required coordination of the booking of meeting rooms, equipment and catering, and setting up any functions to a high standard and ahead of time.
  • Provide administrative assistance, including typing, note taking, travel booking and formatting documents for the Studio Chair and Studio Support team.
  • Ordering all Studio supplies
  • Mail collection and distribution.
  • Receptionist / Secretarial and Administrative duties.

About you

This position requires a proactive, customer-focused, well-organised and friendly professional with excellent communication skills.

You will need to prioritize tasks and manage your time effectively. A strong background in administration is required, along with proficiency in Microsoft Office applications. Additionally, you should have a good understanding of how to successfully manage a busy, large studio.

You will be able to demonstrate

  • 2 + years of experience in similar administrative assistant roles.
  • Ability to work and communicate with diverse and large creative professionals.
  • Must be detail-oriented and highly organized with an ability to manage multiple priorities. Strong customer service skills, a friendly and positive attitude, and flexibility are key.
  • Excellent professional writing and communication ability.
  • A positive, can-do attitude and proactive willingness to learn.
  • The ability to maintain confidentiality and operate with both discretion and tact.
  • Strong computer skills – experience in Outlook, Word, Excel, and PowerPoint are essential.
  • InDesign experience is highly regarded but not essential.
  • A certificate in Business Administration is desirable but not essential.
  • Previous experience supporting an Architectural / Design environment is an advantage.

Mandatory requirements: It is an essential requirement that at the time of applying for this position, applicants must have the legal right to work in Australia.

Benefits we offer

In addition to working for a leading design Studio you will enjoy benefits such as:

  • Annual discretionary bonus
  • Paid Parental Leave Employee Assistance Program
  • Employee referral program
  • Enjoy exclusive discounts at select gyms, health insurance, and other benefits designed to enhance your well-being and work-life balance.

This role is ideal for someone looking for experience supporting a large, dynamic, creative global business. It is a full-time position, located in our Sydney studio during business hours.

How to Apply

Please send your up-to-date resume via the Receptionist -Studio Support LinkedIn job post. Please note: We do not accept unsolicited resumes or names from agencies.

Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Australia (an Australian citizen or Permanent Resident).

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable, and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realise the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of strategists, experience designers and scientists, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

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