Executive Assistant

5 days ago

Geelong, Australia Cotton On Group Full time

ABOUT THE ROLE

We are seeking a highly organised, adaptable, and commercially astute individual to join the Cotton On Property team as the Executive Assistant to Group Executive, Andrew Woolcock. This crucial role involves providing strategic and proactive support to a Senior Executive, significantly contributing to the achievement of departmental objectives and ensuring overall departmental efficiency.

As the Executive Assistant, you will be a key liaison, bridging connections within our organisation from the Board level to the Executive Leadership Team, our GM and CM community, and both internal and external stakeholders. The Property team, comprising Leasing, Construction, and Design, operates with a strong commercial focus. Your contributions will be pivotal in advancing the team's bricks-and-mortar strategy.

SKILLS & EXPERIENCE

Strategic Support: Directly assist with business strategy and presentations. Confidentiality: Handle sensitive and legally compliant non-disclosure information and documents. Context Awareness: Possess outstanding interpersonal skills, comfortable preparing for Board meetings, engaging with the Leadership community, Department teams, and external Landlords. Data and Analytics: Confidence in working with data and analytics. Commercial Acumen: Willing to learn P&L statements and commercial agreements, acting as a triage for the Property Department. Team Spirit: Foster a fun and collaborative environment within the Property team, facilitating effective communication and collaboration with stakeholders at all levels. Administrative Excellence: Exceptional organizational and time management skills tailored to the demands of Senior Executives. Attention to Detail: Meticulous attention to detail and a commitment to maintaining the highest levels of accuracy in all tasks. Calendar and Mailbox Management: Proven ability to manage Executive calendars and mailboxes, including personal commitments, and adeptly handle complex scheduling. Advanced MS Office Proficiency: Highly proficient in advanced MS Office applications, specifically Excel, enabling efficient handling of documentation and correspondence. Travel Arrangements: Comprehensive understanding of interstate/overseas travel arrangements, including the preparation of detailed travel itineraries aligned with the unique needs of C-suite Executives. Budgeting and Expense Management: Sound knowledge of fundamental budgeting processes, controls, and expense management, in alignment with the strategic financial oversight required at the Executive level. Board Portal Software: Prior experience with Board Portal software (., Diligent Boards) is preferred. Board Secretarial Experience: Prior Board Secretarial experience is also preferred.

OUR CULTURE

Here at the Cotton On Group our people are at the heart of everything we do. We are surrounded by great minds that inspire us, every single day. We are a close knit bunch who encourage and support each other to achieve big things.
On top of this, we know our future success depends on making responsible decisions. Through our Cotton On Foundation, the philanthropic arm of the Cotton On Group, we truly believe we can create meaningful change – and that this is the right thing to do. Our people are our #1 Cotton On Foundation ambassadors and have the opportunity to make a real difference to the lives of thousands of people.

BENEFITS

We are committed to personal and professional development, which is supported by an ever growing and expanding structure. We believe our people deserve the best space to their best work and to support this we provide:

50% team member discount off all brands (excl. Ceres Life which is 30% off)
‍ A world class office with a state-of-the-art Wellness Centre featuring spa therapists, holistic health experts and free fitness classes (think reformer Pilates classes, personal training sessions, yoga studio, spin room and run club)
A brand-new childcare centre onsite – incredible facilities, indoor and outdoor play areas, subsidised cost, and your kids are right next door
️ The Beckley, our in-house café with chef prepared healthy meals, coffee and snacks. You can also grab a nutritious take home meal, taking the stress out of dinner time.
Flexible working – enabling you to find the right working rhythm to be at your best.
Competitive salary packaging – ensuring we are constantly benchmarking to industry.
On-site concierge, let us help you get your life sorted with dry cleaning, car wash and more.
An Employee Assistance Program for you and your family.
Returning from maternity leave (or primary carer parental leave)? Work part-time and get paid full-time for 2 months, all part of supporting you during your transition back to work.
Team mingle celebrations, speaker’s series, surprise and delight moments – the magic happens when we get together.
Do you have a dog? Bring them into the office. We love them

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