Executive Assistant

2 weeks ago


Geelong, Australia The Geelong Clinic Full time

**The Geelong **Clinic**

**Executive Assistant**

**60 hours per fortnight**

The Geelong Clinic is a 73 bed private Psychiatric hospital that has recently expanded and offers a wide range of inpatient and day programs supported by an Outreach service for individuals requiring mental health care. Located on the outskirts of Geelong, within close proximity to spectacular coastal attractions, the hospital operates two busy onsite outpatient practices which have additional capacity as part of our expansion project.

The Geelong Clinic is seeking to appoint an Executive Assistant in their dynamic and professional team. This is a great opportunity for individuals with excellent customer service skills to step into a rewarding career.

**Key Selection Criteria**:

- Advanced computer skills including Microsoft Word, Excel and PowerPoint
- Advanced communication skills (both written and verbal)
- Minute taking experience
- Ability to manage multiple projects and deadlines
- Ability to work autonomously as well as within a team
- Flexible to work a variety of shifts

**As a Executive Assistant your responsibilities will include** **providing administrative support in the following areas**:

- A coordinated approach to secretarial and administrative services to the Executive team
- Liaising, as required with staff, VMOs, GPs, together with internal and external customers
- Ensuring telephone calls are answered correctly and promptly and messages are forwarded to the relevant Executive staff members
- Ensuring confidentiality is maintained at all times
- Ensuring the standard of customer service delivery is exemplary to both internal and external customers
- Participating in the site's WHS/Quality/Risk program, accredited and departmental meetings
- Other delegated responsibilities as negotiated by agreement
- Coordinate meetings, agendas and minutes
- Manage diary appointments, travel and meeting bookings for appointed executives
- Conduct HR administration tasks including employee contracts, visa co-ordination and employee on boarding
- Facilitate credentialing of VMOs and clinical staff
- Maintain HR file management and upkeep

**Enquiries and Applications to**:
**_Tony Wallace_**
- The Geelong Clinic_
- 98 Townsend Road, _
- St Albans Park Victoria 3219_
- Telephone 52400700 _

**Applications close: 1**st** March 2024


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