Administration Officer Level 2

5 days ago

Perth, Australia WA Residential Care Division Full time
  • Full-time position | Monday - Friday - 08:30-16:30
  • Based in Gwelup | Free onsite parking 
  • Salary packaging (up to $18,550 tax-free salary) | Access to Employee Benefits Program

Why join us?

  • Values-based organisation
  • A fantastic team environment
  • First class training and development opportunities
  • Discounts on health insurance through HBF or Medibank
  • Discounts on banking products through Bankwest
  • Access to an Employee Assistance Program (EAP)
  • Discounts at JB HI-FI & The Good Guys

About your new role:

The Administration Officer works closely with the Residential Care Manager to support the daily operations of the facility. These activities can include customer relations, reception, rostering, purchasing, and records management. Previous experience within the care sector is desirable, however we are willing to consider applicants from all backgrounds with a broad skill set. Flexibility will be considered with start and finish times for the right candidate.

Duties:

  • First point of contact for incoming calls and visitors to the site.
  • Manages administrative aspects of resident admissions and discharges, including applications and wait lists, in conjunction with Head Office.
  • Processing of accounts receivable and payable, and placement of purchase orders, including ordering and taking stock of office supplies.
  • Acting as a point of contact for resident enquiries and referring these to the leader &/or relevant teams as appropriate.
  • General administration, such as filing, processing and directing mail, data entry, word processing, minute taking, and photocopying.
  • Input and maintenance of records in order to ensure that they meet both internal and external reporting requirements.
  • Liaising with relevant internal stakeholders in relation to travel, accommodation, and catering bookings.
  • Developing process for administrative processes improvements.
  • Assists with maintaining staff rosters, including management of planned and unplanned leave and mandatory and other relevant training, ensuring rosters reflect staff availability and are within allocated and approved hours/budget.
  • Day-to-day rostering tasks, i.e. managing absenteeism 

Skills and Experience:

  • Previous experience working with rosters, calendars or schedules with a strong attention to detail
  • IT proficiency and ability to use electronic rostering systems (prior experience with Kronos is desirable)
  • Excellent time management, analytical, organisational and problem-solving skills
  • Effective interpersonal and communication skills, with the ability to communicate effectively with a wide variety of stakeholders
  • Ability to pass a National Police Check
  • Willingness to obtain or provide proof of Up-to-date Influenza & Covid-19 Vaccinations
  • Willingness to undergo a pre-employment medical

About Us

BaptistCare is a leading for-purpose Christian-based care organisation that supports thousands of people across more than 100 locations in NSW, ACT and WA. From humble beginnings in 1944, BaptistCare has grown into one of the nation’s most respected care and community services providers. We create strong and caring communities and place people at the centre of all we do.

How to Apply

If this sounds like you, we would love to hear from you.  Click ‘Apply’ and follow the prompts.

Applicants are encouraged to apply as soon as possible as applications may be reviewed prior to the closing date; and as such the closing date is subject to change without notice. The current closing date is 15th of July 2024.

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