Executive Assistant

1 month ago

Toowong, Australia Auto & General Full time

About Us:

At Auto & General (A&G), we provide smarter products and solutions to safeguard our customers in their time of need. Our range of general insurance products protect customers on the road, at home and on holiday with various Car, Motorcycle, Home, Contents, Pet and Travel Insurance products as well as Roadside Assistance.

Our culture of ‘high performance with high integrity’ underpins our values and the way we interact with our customers, the community and each other. We’re excited about the future and we’re always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia’s best insurer If this sounds like you, apply today.

The Role:

We are seeking a highly organised and detail-oriented Executive Assistant to support our Chief People Officer. In this role, you will manage schedules, coordinate meetings, handle communications, and perform various administrative tasks to ensure a smooth operating rhythm. You will utilize your strong organisational and communication skills, proficiency in Microsoft/Google Suites, and have the ability to manage confidential information with discretion to deliver on business requirements whilst promoting a positive team culture.

Accountabilities:

  • Provide executive administrative and office management support to the CPO, creating an open, accessible environment with efficient, proactive issue resolution.
  • Proactively establish and manage a smooth and efficient operating rhythm for the CPO including meetings, diary management and occasional local and international travel itineraries.
  • Prepare correspondence, emails, memoranda, presentations, analysis, reports and papers on behalf of the CPO at times managing complex, confidential and sensitive information.
  • Manage telephone calls, field inquiries, emails, letters and requests and use judgment to escalate urgent matters.
  • Ensure information is in place for meetings including a clear meeting purpose, agenda, pre-reads, reporting, action follow up and papers. Proactively advise stakeholders of changes to plans and/or delays.
  • Present a positive and professional image to all employees, visitors and customers.
  • Plan, organise and run events while managing all project delivery elements within time limits, as required.
  • Assist the CPO and People & Culture leadership in employee engagement activities and promote a positive team culture.

Qualifications & Experience:

  • Previous administration experience with a willingness to learn.
  • Genuine interest in growing your career in an environment that seeks to deliver exceptional customer outcomes.
  • Ability to proactively establish priorities, anticipate needs and use sound judgment to manage complex, confidential and sensitive activities.
  • Resourceful and logical thinker with excellent attention to detail.
  • Proven organisational and time management skills.
  • Enthusiastic self-starter with an excellent ability to multitask, prioritise and work under pressure.
  • Strong interpersonal and influencing skills with the ability to build and maintain relationships across all levels of the organisation, as well as the ability to effectively engage directly customers.
  • Strong written and verbal communication skills.
  • Advanced skill level in Microsoft applications (Word, Excel, PowerPoint and Outlook) and office management software (travel, expenses etc).
  • Ability to work autonomously and as part of the broader Executive Assistant team.

Our Perks:

  • Location – Our office is conveniently based in Toowong Village shopping centre - a city fringe location with access to retail, restaurants, various parking options and public transport.
  • Extra leave - Enjoy additional leave days on us You’ll receive a paid ‘ME’ day and one paid volunteer leave day annually. Team members can also purchase up to two additional weeks of leave per year.
  • Paid parental leave- We support our new parents with paid parental leave and other benefits.
  • Workplace giving - If you’re passionate about a cause, then we are too – we offer workplace giving and we’ll dollar match your donations to registered charities.
  • Development opportunities- We’re championing your development with internal programs and access to a wide range of online courses.
  • Employee discounts - You’ll receive discounts on Budget Direct insurance products.
  • Reward and recognition - We reward high performance with employee recognition, reward and incentive schemes.
  • Onsite facilities - There’s excellent end-of-trip facilities on offer and private spaces for nursing mothers.
  • Get social - Join our vibrant social and community activities including annual celebrations, family fun days and regular events across each of our sites.
  • Perks App- Access to an employee benefits and discounts app called ‘Perks’ offering your great discounts, offers and programs across a range of areas.

Auto & General values individual differences and believes in fostering an inclusive culture that creates a great place to work for all.
*A note from Auto & General to recruitment agencies: We politely ask that you avoid making any approaches or sending any unsolicited resumes to our Recruitment Team or Hiring Leaders across our business. Auto & General is not responsible for any fees related to unsolicited resumes.

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