Executive Assistant to the General Secretary

1 month ago

Canberra, Australia The Australian Catholic Bishops Conference Full time

About Us :

The Catholic Church in Australia is served by the Australian Catholic Bishops Conference (the Conference), the permanent collegial assembly of the Bishops of Australia. The General Secretariat exists to support the work of the Bishops Conference, which meets twice each year but is a permanent institution that operates between plenary meetings through the Permanent Committee and bishops commissions.

The Mission and Values of the Catholic Church of Australia are that work is for people, not people for work. Our Vision is that through work, individuals contribute to the common good and achieve fulfilment as human beings. The Church teaches that employees and employers are regarded as partners in their place of work and their respective roles. Mutual respect, esteem, and goodwill underpin the relationship between the employer and the employee. Employees are encouraged and enabled to see their work not merely as a source of income but as providing a service and a benefit to others in society.

About You :

We are seeking a dedicated and conscientious person to fill the position of Executive Assistant, who thrives on building relationships and providing service excellence.

Proactive with a keen eye for detail and the ability to balance multiple priorities while possessing a can-do attitude, ideal candidates will have the skills and experience listed in the key requriements below.

Position Summary :

Reporting to the General Secretary, the Executive Assistant to the General Secretary primarily supports the General Secretary with managing their workload by providing a high level of organisation of their diary and travel needs as well as monitoring the activities of the Bishops Conference, its agencies and other related organisations, to ensure the Secretariat realises its mandated responsibilities of administering the work of the Australian Catholic Bishops Conference.

Key Requirements :

  • Proven experience in a broad range of office duties and administration assistance, with strong experience in working in a small team without close supervision
  • Ability to analyse problems and formulate solutions in relation to executive systems and procedures
  • Demonstrated experience in the Microsoft Windows operating environment and the Microsoft Office applications software
  • Excellent electronic, oral and written communication skills
  • An understanding of and willingness to work within the mission and identity of the Catholic Church
  • Relevant tertiary qualifications in a relevant field would be highly regarded and / or a minimum of five years of experience in a similar position

A full copy of the position description can be accessed here: Positions Vacant (catholic.au). Please note only applications that include a cover letter addressing the key requirements listed above will be considered.

An opportunity to provide some further information via video is included as part of this application, and while this would be most welcomed, is not compulsory for being considered for this role.

The closing date for applications is 9am on Monday the 9th of January 2023.

Job Responsibility :

The Executive Assistant will have the following responsibilities:

  • Provide executive support to the General Secretary, including maintenance of a diary, preparation of an annual General Secretariat calendar, maintenance of a record of current and completed projects and tasks, and travel and accommodation bookings.
  • Monitor and report on the key activities and issues being discussed by the various Bishops Commissions, to ensure that all items to be actioned by the General Secretary are being dealt with in a timely manner.
  • Administer all incoming correspondence to the General Secretary and, where required, draft responses for the approval of the General Secretary
  • Draft meeting agendas; prepare meeting papers; publish meeting minutes as approved
  • Collate information from a range of sources to assist the General Secretary to draft reports and discussion papers
  • Provide secretariat support to the Plenary meeting, including booking accommodation and travel, preparing papers and collating minutes and other reports

Job Functions :

Executive assistant

Job Benefits :

  • Permanent, full-time role in a flexible, friendly and supportive culture
  • Senior administrative role
  • Competitive salary, convenient Braddon, ACT location, free onsite parking

Selling Point :

Permanent, full-time role in a flexible, friendly and supportive culture; competitively remunerated, convenient Braddon, ACT location, free onsite parking

Contact :

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