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Executive Assistant to The Deputy Secretary

7 months ago

Canberra, Australia Australian Government Full time

Ongoing/Non-Ongoing
- Salary: $94,729 - $105,669 plus 15.4% superannuation
- Canberra, ACT

**Employment Opportunity**

Opportunity to support a Deputy Secretary (SES Band 3) in their role while gaining a high-level perspective of the work of the National Security and Criminal Justice Group (NSCJG) and the Attorney-Generals Department. The opportunity presents an environment where the individual will be guided and supported to develop and strengthen their skills, knowledge and networks.

The Executive Assistant (EA) undertakes work that is complex in nature and operates under limited direction with reasonable autonomy and accountability. In addition to supporting the Deputy Secretary, the role works in conjunction with the Executive Officer and extends its support to the broader NSCJG in delivering on its priorities and outcomes. It also engages with a range of senior internal and external stakeholders, including the Secretarys Office.

Working in a high-pressure environment with competing demands and often handling sensitive information, the role requires the EA to have:

- exceptional time management and prioritisation skills
- a flexible and agile approach to tasks
- the ability to maintain a high degree of confidentiality
- an aptitude to gather information and think strategically to support outcomes; and
- be able to offer confident, clear and effective communication when providing advice or responding to queries.

**How you can help us make a difference**

As an experienced EA, this position will ask you to:

- manage the diary of the Deputy Secretary with autonomy and limited direction, exercising initiative and judgement
- oversee incoming and outgoing correspondence for the office, anticipating, responding to and resolving complex requests and directing requests to other work areas as appropriate which will require a degree of understanding of the operational environment
- negotiate with a range of internal and external stakeholders to provide, request, follow up or report on information of relevance to the SES, work area or external parties
- draft written correspondence on behalf of the Deputy Secretary, in collaboration with the Executive Officer and other areas of the department as required
- coordinate, collate and prepare information and documentation pertaining to meetings, Senate Estimates Packs and Ministerial Submissions, ensuring its quality and relevance
- organise travel, events, and other duties as required
- contribute to planning activities and facilitate business improvement
- support and provide guidance to the team of Executive Assistants within NSCJG.
- remains calm and capable during peak periods of work
- has excellent stakeholder engagement skills
- displays leadership skills and builds a positive and supportive culture
- communicates with tact and behaves with discretion
- demonstrates good judgement and independence
- uses initiative to drive innovation and transformation.