Project Workflow Manager

6 days ago

Sydney, Australia Montu Full time
Job Description

The primary purpose of this role is to manage the workflow of projects within Montu Brands. This includes planning, resource allocation, tracking, and coordinating project activities from inception through to completion. The Project Workflow Manager is responsible for ensuring that all projects are delivered on time, within scope, and within budget, while also facilitating communication between team members, departments, and external stakeholders.

Key Responsibilities:

 

Process & Trafficking of Projects

  • Develop and implement processes and procedures for project tracking and management.

  • Coordinate the flow of projects from brand, category, CRM, creative, content, events, and other departments as necessary.

  • Schedule and prioritise workloads to meet project deadlines.

  • Monitor project progress and adjust schedules and resources as needed to meet project timelines.

  • Act as a liaison between different departments to ensure clear communication and efficient workflow.

  • Maintain detailed records of project statuses, timelines, and resource allocation.

  • Identify potential bottlenecks or delays and work proactively to address them.

  • Ensure all stakeholders are updated on project progress through regular reports and meetings.

  • Key liaison between Marketing (CRM, Brand, Creative, Content, Growth, PR/Events), Category, Leafio and other parts of the Montu business. 

  • Facilitate communication between all stakeholders, including the client, creative team, and external partners, to ensure a clear understanding of project goals and progress.

  • Responsible for knowing and assisting in the management of the Marketing Calendar.

  • Manage the distribution and allocation of resources, including staff and materials.

  • Evaluate project outcomes and implement improvements to processes.

  • Run progress meetings with stakeholders.

 

Ownership & Project Management Tool

  • Own and embed the appropriate software within the department (Monday.com, google forms). 

  • Teach all stakeholders how to properly use the tool and create all necessary processes, jobs and briefs within the tool to successfully allocate resources and traffic workflow.

  • Time tracking and prioritisation - Work with the Head of Marketing - Montu Brands, marketing leads/managers and category to prioritise tasks accordingly, understanding project timelines, monitor and report on time by task & resource.

 

Production/Resource Management 

  • Help maintain a pool of external creative suppliers to help manage the production process and work overflow. 

  • Negotiate contracts and manage relationships with external vendors, freelancers, and production partners.

  • Coordinate with external vendors, such as production companies, talent agencies, directors, and photographers, to ensure high-quality deliverables.

  • Manage relationships with production partners to ensure that production is delivered on brief and on time. 

  • Ensure work is kept to budget in terms of resources allocated and cost spent on additional resources. 

  • Analyse production challenges and implement solutions to prevent future issues.

  • Stay abreast of industry trends, technologies, and best practices to continually improve production processes.

  • Report regularly to senior management on production status, challenges, and achievements.

  • Ensure the Data Asset Management System (DAM) is kept up to date.

  • Check all images used have the correct usage rights and duration times.

  • Ensure all stock images and other assets (video & audio) are correctly stored, labelled and categorised.

 


Qualifications

You love the opportunity to innovate, have impact and take the urgency and ambiguity in your stride that often come with working for a company on a mission to drive change, and to scale, at a pace. 

In addition to these foundations, you will have:

  • Bachelor's degree in Business, Marketing, Advertising, or a related field.

  • Strong experience establishing and leading project management practices in a creative agency or similar fast-paced environment.

  • Exceptional organisational and project management skills and ability to manage multiple projects simultaneously.

  • Deep understanding of the creative process and production techniques across various media platforms.

  • Proficiency in project management software and tools and the ability to teach others.



Additional Information

You’ll be joining a highly motivated, agile team where your ideas and work will directly influence the direction and progress of an expanding global company in a hyper-growth phase. We pride ourselves on our collaborative and driven culture and offer opportunities for advancement to high achievers.

Other benefits include:

  • Unlimited access to the SAGED and Greenhouse learning platforms.
  • Discounts with over 450 retailers through the Merit Reward and Recognition platform.
  • Competitive salary and package.
  • Full time, work-from-home role.
  • Access to co-working spaces in Sydney, Melbourne and Brisbane. 
  • Mental health support through our wellbeing platform, Unmind
  • Being part of one of the fastest-growing industries in Australia while improving the lives of hundreds of thousands of patients. 

#LI-CW1

We are committed to facilitating a barrier-free recruitment process and work environment. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

  • Head of Workflow

    2 weeks ago

    Sydney, New South Wales, Australia TBWA Full time

    Head of Workflow and Resourcing, TBWAStart dateMid July (9 month contract)Reporting toDirector of Production and Creative ServicesThe Head of Workflow and Resourcing TBWA plays a key role in implementing and operating agency process and platforms that define, track and resource against the workflows.To achieve this objective, you will be supported by the...

  • Head Of Workflow

    2 weeks ago

    Sydney, New South Wales, Australia TBWA Full time

    Head of Workflow and Resourcing, TBWAStart date Mid July (6 month contract)Reporting to Director of Production and Creative Services The Head of Workflow and Resourcing TBWA plays a key role in implementing and operating agency process and platforms that define, track and resource against the workflows.To achieve this objective, you will be supported by the...

  • Workflow Designer

    2 weeks ago

    Sydney, New South Wales, Australia BD Full time

    Job Description SummaryRare opportunity to join our team at BD and work with our retail pharmacy customers in providing workflow concept designs for BD Rowa - the next generation in medication dispensing.Job Description:We are the makers of possibleBD is one of the largest global medical technology companies in the world. _Advancing the world of health_ is...

  • Workflow Technical BA

    2 weeks ago

    Sydney, New South Wales, Australia M&T Resources Full time

    SydneyIT & Telecomms Business AnalystHighly flexible WFH or at their amazing CBD officesExcellent salary and benefits on offerInitial 12 month fixed term with full leave entitlementsWorkflow Technical BA The Company:Our 'Professional Services' client has an excellent reputation and a global footprint spanning Australia, Asia, Europe and the USA. They offer...

  • Workflow Coordinator

    2 months ago

    Sydney, Australia Global Supply Full time

    **Job no**: 517552 **Brand**: Global Supply **Work type**: Full time, Hybrid **Location**: New South Wales, Queensland **Categories**: Wholesale & Product, Leisure Travel & Retail **About the Opportunity** Global Supply is Flight Centre Travel Group’s global in-house product procurement and consolidation business, servicing a number of Flight...

  • Workflow Coordinator

    4 weeks ago

    Sydney, Australia Global Supply Full time

    **Job no**: 517552 **Brand**: Global Supply **Work type**: Full time, Hybrid **Location**: New South Wales, Queensland **Categories**: Wholesale & Product, Leisure Travel & Retail **About the Opportunity** Global Supply is Flight Centre Travel Group’s global in-house product procurement and consolidation business, servicing a number of Flight...

  • Systems/Business Analyst – Workflow

    2 weeks ago

    Sydney, New South Wales, Australia M&T Resources Full time

    SydneyIT & Telecomms Business AnalystHighly flexible WFH or at their amazing CBD officesExcellent salary and benefits on offerInitial 12 month fixed term with full leave entitlementsSystems/Business Analyst – Workflow The Company:Our 'Professional Services' client has an excellent reputation and a global footprint spanning Australia, Asia, Europe and the...

  • Systems/Business Analyst – Workflow

    4 weeks ago

    Sydney, Australia M&T Resources Full time

    SydneyIT & Telecomms Business AnalystHighly flexible WFH or at their amazing CBD officesExcellent salary and benefits on offerInitial 12 month fixed term with full leave entitlementsSystems/Business Analyst – Workflow The Company:Our ‘Professional Services’ client has an excellent reputation and a global footprint spanning Australia, Asia, Europe...

  • Workflow Systems Analyst

    2 weeks ago

    Sydney, New South Wales, Australia Herbert Smith Freehills Full time

    JOB DESCRIPTION About Herbert Smith Freehills As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific,...

  • Workflow Systems Analyst

    4 weeks ago

    Sydney, Australia Herbert Smith Freehills Full time

    JOB DESCRIPTION About Herbert Smith Freehills As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific,...

  • Workflow Systems Analyst

    2 weeks ago

    Sydney, New South Wales, Australia Herbert Smith Freehills Full time

    JOB DESCRIPTIONAbout Herbert Smith FreehillsAs a renowned global law firm, we provide top-tier legal advice to leading organizations worldwide. With a strong team of over 5,000 professionals, including 3,100 lawyers and over 2,000 business services experts, we operate across Asia Pacific, Europe, the Middle East, and North America. Herbert Smith Freehills...

  • Product Owner Workflow

    2 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank of Australia Full time

    Product Owner Workflow - Patterns & StandardsWho we areThe Workflow Platform Crew design, deliver and operate the core hosting and functional capabilities to support the delivery of critical business processes across CBA holding accountability for the delivery of the Group's Workflow Strategy,Our PurposeThe Crew is focused on helping the Group's Business and...

  • Systems Admin

    3 weeks ago

    Sydney, Australia Beaumont People Full time

    Competitive Salary + Perks - 1 Month Contract - Hybrid work (1 Day in office p/week) Location: Sydney - Hybrid (Min 1 day in office) Job type: Full-time Temp role: 1-month contract (3-5 days per week) We are currently seeking a Systems Administrator/ Developer to join our team. As a Systems Administrator, you will be responsible for managing our...

  • Content & Workflow Strategy Consultant

    1 week ago

    North Sydney, Australia Clarivate Full time

    The Content & Workflow Strategies Consultant is a key customer focal point who drives product adoption and expansion, and helps customers to achieve their desired outcomes with Rialto, Oasis, Ebook Central, and ProQuest Books solutions. The Content & Workflow Strategies Consultant serves as a liaison between product, sales, and support to improve service...

  • Workflow Specialist

    1 week ago

    Sydney, Australia Macquarie Group Limited Full time

    -Join our Sydney based team as a Digital Workplace Form Developer where you will work within the Service Management Digital Experience team to develop our internal facing service request forms, with the focus on improving automation and providing our customers with a seamless and engaging technology experience. At Macquarie, our advantage is bringing...

  • Product Owner Workflow Platform

    5 days ago

    Sydney, Australia Commonwealth Bank of Australia Full time

    Product Owner Workflow Platform **Who we are** The Workflow Platform Crew design, deliver and operate the core hosting and functional capabilities to support the delivery of critical business processes across CBA. Holding accountability for the delivery of the Group's Workflow Strategy, **Our Purpose** The Crew is focused on helping the Group's Business...

  • Product Owner Workflow Platform

    2 weeks ago

    Sydney, New South Wales, Australia Commonwealth Bank of Australia Full time

    Product Owner Workflow PlatformWho we areThe Workflow Platform Crew design, deliver and operate the core hosting and functional capabilities to support the delivery of critical business processes across CBA. Holding accountability for the delivery of the Group's Workflow Strategy,Our PurposeThe Crew is focused on helping the Group's Business and Service...

  • Product Owner Workflow

    4 weeks ago

    Sydney, Australia Commonwealth Bank of Australia Full time

    Product Owner Workflow - Patterns & Standards **Who we are** The Workflow Platform Crew design, deliver and operate the core hosting and functional capabilities to support the delivery of critical business processes across CBA holding accountability for the delivery of the Group's Workflow Strategy, **Our Purpose** The Crew is focused on helping the...

  • Product Owner Workflow

    4 weeks ago

    Sydney, Australia Commonwealth Bank Full time

    **Who we are** The Workflow Platform Crew design, deliver and operate the core hosting and functional capabilities to support the delivery of critical business processes across CBA holding accountability for the delivery of the Group’s Workflow Strategy, **Our Purpose** The Crew is focused on helping the Group’s Business and Service units to drive...

  • Product Owner Workflow

    4 weeks ago

    Sydney, Australia Commonwealth Bank of Australia Full time

    **Who we are** The Workflow Platform Crew design, deliver and operate the core hosting and functional capabilities to support the delivery of critical business processes across CBA holding accountability for the delivery of the Group's Workflow Strategy, **Our Purpose** The Crew is focused on helping the Group's Business and Service units to drive...