Executive Assistant

1 month ago

Frenchs Forest, Australia Direct Group Full time

Direct Group is one of Australia’s leading direct to consumer retailers. It is a trusted provider of products and services to the growing, high spending senior demographic which is often neglected and not effectively reached by traditional retail and e-commerce players.  The Group markets and sells in Australia, New Zealand and Asia communicating directly with its customers through online, print, television and digital publishing.

The business operates through two divisions Innovations and TVSN and is supported by centralised Finance, Technology, People and Culture. Both divisions offer a broad range of merchandise across apparel, jewellery, homewares, craft, bed linen, electronics, books, entertainment and pets.  Products are sourced through well-established international and local supply chains.

ABOUT THE ROLE:

An opportunity is available for an experienced Executive Assistant to support a team of Senior Leaders working in a 6 Month Fixed Term Contract with potential to extend. The EA plays a crucial role in supporting the team and managing their daily activities to ensure efficient operations. This position requires exceptional organisational skills, discretion, and the ability to handle sensitive information with confidentiality. The EA is a key liaison between the Senior Leadership Team, other EA's as well as internal and external stakeholders, contributing to the effectiveness and productivity. 

KEY RESPONSIBILITIES WILL INCLUDE BUT NOT LIMITED TO:

  • Responsible for day-to-day administrative and operational needs for the Senior Leadership Team
  • Ensuring all internal and external partners are communicated with accurately and timely
  • Diary Management
  • Travel coordination
  • Work independently and when needed within a team on projects
  • Report and presentation collation
  • Preparing agendas, attending meetings & recording minutes
  • Record action items, and follow-up tasks from meetings, ensuring timely execution
  • Support the Senior Leadership Team in special projects, initiatives, or events, which may include event planning, coordination of VIP visits, or strategic planning activities
  • Handle sensitive information and confidential matters with the utmost discretion and professionalism
  • Maintain strict confidentiality regarding executive decisions, financial data, and proprietary information
  • Expense Management

WHAT YOU WILL BRING:

  • Proven track record of success as an experienced Executive Assistant
  • Ability to remain calm under pressure and think logically
  • Ability to forge and maintain excellent relationships across the business
  • Strong organisational and administration skills with a high level of attention to detail
  • Project management skills and strong analytical skills
  • Ability to work to deadlines
  • Strong communication and interpersonal skills both verbal and written
  • Demonstrated proficiency in Microsoft Office
  • Strategic thinker
  • High degree of emotional intelligence, initiative and motivation
  • Confident, energetic and friendly attitude in dealing with people
  • Ability to be flexible and adaptable

IN RETURN WE OFFER:

  • GREAT product discounts across the Group 
  • On-site café 
  • On-site parking
  • Social club
  • Discount Gym Membership
  • Free membership to SONDER health and wellbeing for you and your family
  • Supportive leadership and ongoing coaching
  • Fantastic culture within a thriving, collaborative organisation who values our people

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