Project Administrator

3 weeks ago

Box Hill, Australia Box Hill Institute Full time
  • Based at our Box Hill Campus
  • Full-time, fixed term position available until December 2024
  • PACCT 3 - $56,592 (plus compulsory superannuation)

About the role:

An exciting opportunity has arisen in this newly created role to get involved in supporting Project Leads in delivering various IT projects across the Institute. This role provides an exciting opportunity to develop your skills in the Information Technology and Education sector.

The Project Administrator provides administrative support to the Project Managers and Delivery Leads for the Campus Network Upgrade and Corporate Telephony Project, and as required supports the project leads of the Information Security Uplift Program and End-user Technology upgrades. This role will act as a liaison between team members and the project delivery leads, as well as providing administrative support for each project.  

About You:

The ideal candidate will hold relevant qualifications within an administration or business discipline and has experience in project administration or an equivalent work area that requires tracking multiple in-flight tasks and activities as well as strong communication skills. Possessing a foundational level of knowledge in project management would be desirable. Some experience in the field of Information Technology is desirable but not essential.

Your skills and experience should include:

  • Administration Experience: Proven relevant experience in supporting a team including the ability to maintain accurate records, generate reports, maintain and improve administrative processes.
  • Time Management: Ability to self-manage with limited supervision, respond efficiently in a fast-paced environment, prioritise your work and juggle competing demands to meet deadlines.
  • Customer Service: Able to interact with a diverse range of people, highly approachable with a “can do” attitude and ability to maturely and diplomatically manage customer expectations.
  • Written and Verbal Communication: Understands and meets the needs of the target audience through clear and concise speech and grammatically correct and appropriate formatted written communications.
  • Flexibility: Adaptable, open to new ideas and change and willingness to do what is required to achieve the required outcomes.
  • Initiative and Accountability: Is pro-active, identifies opportunities for efficiency and acting upon them and shows responsibility for own actions.
  • Teamwork: Cooperates and works well with others in pursuit of team goals, shares knowledge and information appropriately, shows consideration, concern and respect for the feelings and ideas of others’, and works well with different working styles.
  • Technology: A practical understanding of the use of Microsoft Office products such as Word, Excel, PowerPoint, SharePoint & Teams. Interest and use of online learning tools, will be highly regarded.

About Us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various correctional and defence sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we’ll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Institute Values

  • We deliver outstanding experiences - we put our students and customers at the centre of everything we do. We solve problems, take ownership and create experiences that make a difference. 
  • We are in it together - as one team, we care about our people, and foster a generosity of spirit for our community. By valuing our differences we ensure everyone belongs in the BHI community.  
  • We make great ideas happen - we empower each other to inspire new ideas and challenge the status quo. We are adaptable, equitable and agile in responding to opportunities.

Benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. Employment benefits include:

  • Flexible work arrangements (dependent on the role requirements)
  • Career progression opportunities and reward & recognition programs
  • On-site parking
  • Novated leasing and salary packaging
  • Access to health & wellbeing resources
  • Employee discounts on health insurance, car rental, newspaper subscriptions and more
  • Access to libraries offering ebooks, films, novels, childrens books and so much more
  • Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming
  • Purchased Leave

Applications close: 5pm, Wednesday 22nd May 2024

If you have questions about this role, please contact Aliya Alidina via email at A.Alidina@boxhill.edu.au.

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute’s pre-conditions for employment. These include providing a satisfactory (valid employee) Working With Children Check and National Police Check.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.

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