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Project Admin

1 month ago

Perth, Australia Monadelphous Full time

Across the Monadelphous workforce, you will find stories of people who took an opportunity to make a difference with us and built a career and lifetime friendships as a result. We employ over 7,500 highly skilled people who contribute positively to our operations and the communities in which we operate. Ours is a culture built over 50 years, and it’s the reason for our continued success. 

Our Maintenance and Industrial Services division specialises in the planning, management and execution of maintenance, shutdowns and sustaining capital works. Our delivery of high-quality work within the oil and gas sector had earnt us a solid reputation and enviable relationships with some of the industry’s leading operators.

We have an opportunity available in our Energy division for a Project Administrator and Training Administrator. Both positions are full time permanent roles based in our Victoria Park office.

Responsibilities: 

Project Administrator:

  • Work closely with site representatives and recruitment team to offer a seamless on-boarding and mobilisation process to our employees.
  • Organising flights, accommodation, training, and inductions to ensure all candidates are compliant prior to mobilisation.
  • Provide a high level of customer service to internal and external customers.
  • Preparing and maintaining accurate information and correspondence
  • Reporting to effectively manage compliance.
  • Monitoring Training Needs Analysis and Compliance audits for Division as required.
  • Assisting with payroll queries and leave requests

Training Administrator: 

  • Providing a broad range of high-level admin services including word processing, data entry, preparing correspondence, templates plus the control and management of training documentation.
  • Schedules, coordinates and assists in the organisation of training events including venue selection/ hire, equipment and travel arrangements.
  • Providing project support, coordination and management of external training events and vendor mobilisation to site.
  • Financial admin of PO’s, credit card reconciliation, budget reconciliation, procurement and commercial administration.
  • Assisting in maintaining and updating LMS processes and policies.
  • Liaising with business areas regarding training queries –face to face, phone calls and via email
  • Working with very high volumes of mobilisation of workforce employees within a fast turnaround time
  • Provide a high level of customer service to internal and external customers
  • Reporting to effectively manage compliance
  • Monitoring Training Needs Analysis and Compliance audits for Division as required.

Whys us?

We provide the benefits you’d expect from a leading Australian company, but what makes us different?

  • Our work. We offer diverse, challenging work on some of the world’s biggest resources, energy and infrastructure projects. 
  • Our culture. We’re solution focused, reliable and embrace a ‘can-do’ team environment. 
  • Our loyalty. We want you to reach your potential, we’d like to help you get there.

What you will bring 

  • Demonstrated experience in a high volume admin environment
  • Resources experience is desirable but not essential as we encourage applicants from all industries
  • Experience with Dynamics 365 is mandatory 
  • Excellent administration skills with a high level of organisation
  • The ability to prioritise workload and produce work of a high standard
  • Excellent verbal and written communication skills with the ability to foster interpersonal relationships across all levels
  • Ability to work autonomously as well as within a collaborative team environment
  • Flexibility to adapt to changing priorities

Safety is at the forefront of everything we do, and we live by our promise: The safe way is the only way.

We embrace the benefits of employing hardworking people from a range of backgrounds, so we encourage applications that contribute to our diverse workplace. If you’d like to see our Diversity Policy, you’ll find it on our website.

A career at Monadelphous is a career with a difference. Make it yours.