Administration Officer

3 days ago

Melbourne, Victoria, Australia The Royal Children'S Hospital Full time

Join to apply for the
Administration Officer
role at
The Royal Children's Hospital
This is a Part-Time, Fixed Term position at 30.4 hours per fortnight within the RCH's Centre for Community Child Health. The Administration Officer is part of the Centre for Community Child Health clinical services administrative team with the primary responsibility of providing support to the Pathway to Good Health clinic and Victorian Centre of Health Leadership for Children in Care activities within the broader context of supporting the Centre for Community Child Health clinical services activities. Regular tasks will include scheduling appointments; supporting timely communication via email and phone with a range of stakeholders e.g. carers, parents, Child Protection practitioners, statewide clinicians within the statewide Pathway to Good Health program; support for online training and professional development activities.
What You'll Achieve
Register patients within Royal Children's Hospital Electronic Medical Record (EMR) and the Pathway to Good Health statewide database
Provide efficient administration for the Pathway to Good Health clinics and activities of the Victorian Centre of Health Leadership for Children in Care
Monitor email inboxes and respond to phone and email inquiries relating to Pathway to Good Health and Centre for Community Child Health clinical services
Maintain clear records of communication with Child Protection and progress of intake process for Pathway to Good Health clinics
Schedule appointments for Pathway to Good Health clinics
Complete administrative tasks associated with running the Pathway to Good Health Clinics to support communication before and after appointments with all stakeholders and promote timely attendance
Administrative support of the activities of the Victorian Centre of Health Leadership for Children in Care to enable the delivery of online training and professional development activities, including scheduling online training sessions and meetings
Your Skills And Experience
Proficiency in the use of established administrative processes in a health setting (appointment scheduling; privacy and confidentiality protocols; navigate health information systems)
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), including scheduling and recording meetings
Other Requirements
Current National Criminal Record Check, or willingness to obtain
Valid Working with Children Check
Compliance with RCH's "Staff Immunisation - Prevention of Vaccine Preventable Diseases" procedure
Application Process
To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please refer to the position description for details.
For more information about this position please contact
Melissa Hirst
at
Ph:
or
Email:
.
Why Work at the RCH
RCH offers high employee engagement and a commitment to staff safety and a positive culture. Benefits include opportunities to work in world-class facilities, discounted staff parking, salary packaging, and an award-winning health and wellbeing program. The RCH is committed to a diverse and inclusive workforce and encourages applications from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, the LGBTQI community, and people with disability.
It is a requirement of employment to be vaccinated against influenza for Category A and B roles in line with public health orders, unless a medical exemption is accepted. Applicants must provide their Australian Government Immunisation History Statement. You may also be required to comply with directions to be vaccinated against or show immunity to other diseases, unless exempt.
Are you ready to join our team? Apply online by clicking the "Apply" button.
Applications close:
12 September 2025
Location: Melbourne, Victoria, Australia
Note: This description reflects the key responsibilities and requirements; it is not a complete list of duties and may be amended as needed.
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