Administration Assistant

5 days ago

Melbourne, Victoria, Australia Dutton Automotive Full time

**Company Description**
Established in 1911, Dutton Automotive is the largest retailer and wholesaler of pre-owned luxury, exotic, prestige, family and commercial vehicles in Australia, focused on reliable and customer-centric automotive services.

Dutton Automotive was recently acquired by Japanese conglomerate Sojitz Corporation. Sojitz employs over 20,000 people and operates in 87 countries across the globe. Dutton Automotive is a Co-Major Partner of Essendon Football Club.

A.O. Dutton opened his first garage on Burnley Street, Richmond. Driven by an obsessive focus on customer experience, today, Dutton Automotive operates from 24 dealerships throughout Australia. We currently have over 300+ staff nationally.

We are on the lookout for a proactive, detail-oriented, full-time Administration Assistant to join our Dutton One Dealership located at Moorabbin Airport. If you are passionate about providing seamless administrative support and thriving in a fast-paced environment, this role is perfect for you.

Reporting to the Senior Administration Manager, as the Administration Assistant, you will play a crucial role in ensuring the seamless operation of the dealership, including providing administrative support to our Sales Executives, managing customer information, and maintaining accurate records. Your willingness to learn, positive attitude, and strong organisational skills will be essential.

This role will see you;
- Provide administrative support to our friendly Sales Executives.
- Accurately input and manage customer information, vehicle records, and inventory data via internal systems.
- Ensure accurate banking details are received.
- Coordinate with the onsite Finance Manager to send external invoices.
- Input supplier invoices against vehicles accurately.
- Record Roadworthy Certificate (RWC) information for each vehicle.
- Allocate registration to each vehicle sold as per VicRoads compliance.
- Processing online transactions.
- Assist the sales team in accurately entering vehicle sales and preparing paperwork for customers.
- Follow up on outstanding information related to vehicle sales
- Organise and maintain dealership records, which include signed sales contracts and documents.

**Qualifications** You will also have proven abilities in the following**:

- Willingness to learn and grow
- A can-do attitude
- Self-motivated and well-organised
- High attention to detail
- Able to work autonomously and in a team environment
- Strong verbal and written communication skills
- Advanced data entry skills
- Previous experience within the Automotive industry is advantageous, but not essential

**Additional Information** Benefits & Perks**:

- Situated at our prestigous Dutton One Moorabbin location, where we offer an inviting and dynamic work environment.
- You will have access to a fully funded Employee Assistance Program to provide you with the support and resources to thrive personally and professionally.
- Company-funded flu vaccinations
- Refer a friend and we will provide an upfront bonus
- Access to generous discounts and savings through our Rewards platform
- A day off for your birthday and;
- Annual Family fun days, held across the country

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