Medical Events Associate

Great Place to Work Certified - 2024
- Competitive salary package, flexible work practices, award winning benefits
- Continuous training and development

ABOUT THE COMPANY

THE OPPORTUNITY

The Event Associate is a key business enabler, responsible for the execution of lower-complexity medical education events such as advisory boards, grants, and smaller speaker tours. While they independently manage these events, they also provide vital administrative and logístical support for high-complexity events led by the Event Specialist, as needed. This role ensures smooth execution of all event-related tasks, helping to drive the success of the medical education team.

RESPONSIBILITIES
- Own the planning, organization, and execution of lower-complexity events, including advisory boards, grants, and small-scale speaker tours.
- Provide administrative and logístical support to the Event Specialist on high-complexity events, such as large symposia and international speaker tours, when needed.
- Assist with logístical tasks, including vendor management, travel arrangements, and venue coordination, for both lower
- and high-complexity events as required.
- Coordinate event logistics such as venue bookings, catering, travel, participant communication, and material distribution for lower-complexity events.
- Maintain event budgets, ensuring all costs align with financial guidelines and reporting any issues or variances.
- Assist with the preparation of event materials, including agendas, presentations, and participant lists, for high-complexity events led by the Event Specialist.
- Ensure that all necessary event approvals, contracts, and compliance documentation are in place for both lower
- and high-complexity events.
- Provide on-site and virtual event support, managing check-ins, troubleshooting issues, and ensuring smooth operations for all events.

**Qualifications**:
Skills & Competencies
- Business Enablement: Ability to drive the execution of lower-complexity events while supporting the successful delivery of high-complexity events.
- Event Coordination: Strong organizational and time management skills to effectively handle multiple tasks and deadlines.
- Stakeholder Management: Excellent communication skills to coordinate and manage tea members, stakeholders, vendors, and event participants.
- Logistical Support: Capable of supporting the Event Specialist with logistics for complex events when necessary, while independently managing simpler events.
- Attention to Detail: Strong ability to manage event logistics with precision, ensuring smooth execution and adherence to guidelines.
- Problem-Solving: Proactive in resolving logístical challenges and supporting the Event Specialist in troubleshooting.
- Technical Proficiency: Skilled in event management software (e.g., Cvent, iConnect) and office tools (Excel, Word, PowerPoint) to manage logistics and data efficiently.

Experience or qualifications that are critical to this position
- Experience in coordinating and executing events, with a focus on lower-complexity medical education events such as advisory boards, grants, or small-scale speaker tours, or exposure to medical education working directly with healthcare professionals to educate whilst navigating industry and ANZ specific regulations.
- Proven ability to manage event logistics, including vendor management, travel arrangements, and venue coordination. Capable of supporting complex events led by Event Specialists while independently handling simpler events.
- Strong communication skills with demonstrated experience effectively coordinating with stakeholders, vendors, participants, and team members, ensuring smooth collaboration and event execution.
- Strong understanding of medical industry standards, healthcare codes (e.g. MA and MNZ), and compliance requirements related to medical education events.

COMPANY CULTURE
- Competitive remuneration package.
- Continuous training and support.
- Award-winning leadership development programs.
- Inclusive, flexible, and accessible working arrangements.
- Equal opportunity employer supporting diversity and inclusion.

WHY CHOOSE US:

- Competitive remuneration package and continuous training.
- Supportive environment with award-winning leadership development programs.
- Inclusive, flexible, and accessible working arrangements for all.

OUR BENEFITS:

- Up to 18 weeks of parental leave to support new parents.
- 4 days of volunteer leave to give back to the community.
- Option to purchase up to 2 weeks of additional annual leave for extra time off.
- Enjoy a dedicated Wellbeing Day to prioritize self-care.
- Global Wellness Reimbursement of $720 per year for healthy eating, exercise, or mindfulness activities.
- Access to an Employee Assistance Program for personal and professional support.
- Enhanced leave provisions for compassionate (caregiver) leave, providing up to 30 days of additional support.
- Life insurance coverage for added peace of mind.

And much