Grants Coordinator B

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Posted Job Title

Grants Coordinator B

Job Profile Title

Grants Coordinator B

Job Description Summary

Under limited supervision, the Grants Coordinator B will be responsible for the preparation, review and submission of sponsored program proposals for submission to sponsors. Will function as a resource for sponsored program guidelines, policies and procedures. Will support monthly Principal Investigators budget meetings, start up tracking and wayward journal review. The individual will also assist the Grant Manager in preparing and reconciling monthly BEN/Business Object reports, prepare and enter journal entries and other financial transactions with BEN Financials, Concur and PennWorks. Will provide financial monitoring and reporting for sponsored programs including foundations, federal and other agencies. Post award duties include award set up and management for financial and regulatory compliance, meeting regularly with investigators for expense reporting and projects, and processing reports and transactions, including subcontract activity from start to close out.

**Job Description**:
Under general direction of the Administrative and Financial Officer and Grants mangers, this position is responsible for preparation and submission of pre-award proposals (new, resubmissions and noncompeting entry into the PennERA and sponsor systems) assuring compliance with division, school, and university guidelines.

Prepare Grants budgets with Administrator, Grants Mangers and PI s; Update biosketches and other support as needed. Work with subcontractors for all grant submissions.

Enter all agreements for the Research Inventory System (RIS) for the AFO and Grants managers approval. Follow-up through execution; generate PO, track and maintain subcontracts expenses; review/validate incoming invoices; enter receipts; reconcile subcontracts to ensure consistent spending; track outstanding accounts receivable and process for payment. The coordinator will serve as backup for grants managers, purchasing and accounts payable

The duties include specific processing of all required procedures from pre award submission, reviewing AIS for accuracy along with any corrections; Set
- up of all subcontracts and awarded accounts working closely with the Administrative and Financial Officer and Grants mangers for all approvals

When needed, support post award staff and administrator with financial reporting for post award management with an emphasis on grant close out in accordance with University policy. Review suspense accounts: review and validate outstanding payments; request reissuance of payments or prepare escheat reporting to comptroller; processing journal entries as requested. Participate in the monthly financial reconciliation across multiple projects; identify incorrect transactions and take corrective action; reconcile, distribute internal reports.

Maintain an accurate file system

**Qualifications**:
Bachelor's Degree with 2-3 years of related experience or equivalent combination of education and experience is required

Working Conditions

Office, library, computer room

Physical Effort

Typically sitting at a desk or table

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Pere