Office Coordinator

2 weeks ago

Melbourne, Victoria, Australia Blue Illusion Full time

With an unwavering commitment to quality and individuality, we create fashion-forward classics designed to stand the test of time and help you embrace the Joie de Vivre every day.

**About Us**:
**Blue Illusion is an Australian-owned fashion retailer, renowned for French-inspired women's fashion, homewares, and accessories. For over 26 years, we've built our reputation on timeless style, community connection, and a commitment to sustainability. We are driven by passion, creativity, and a love for empowering women through fashion.**

**About the Role**:
**We have an exciting opportunity for an organised, proactive and adaptable individual to join our Melbourne Head Office as an Executive Assistant / Office Coordinator.**

**This is a pivotal role supporting one of our senior executives while also keeping our Melbourne office humming You'll combine your exceptional administrative skills and people-first approach to managing daily operations, supporting our leadership team and contributing to the vibrant, supportive culture that makes Blue Illusion unique.**

**Key Responsibilities**:

- **Manage the CEO's calendar, schedule meetings, and organise/coordinate travel arrangements.**
- **Oversee the day-to-day operations of the Blue Illusion Head Office - including office supplies, event catering, supplier coordination and retail maintenance requests.**
- **Create a welcoming and efficient workplace experience for our team and visitors, ensuring meeting rooms are well-presented, monitor and maintain cleanliness in office common areas, including kitchens.**
- **Organise and support team activities and internal events that contribute to a positive culture.**
- **Support the leadership team with ad-hoc tasks and coordination of office activities as required.**

**What You Bring**:

- **Proven experience in an Executive Assistant or administrative coordination role, ideally in a fast-paced or growing environment.**
- **A natural ability to prioritise, problem-solve and "get things done" with precision and professionalism.**
- **Strong interpersonal and communication skills - you're someone who connects easily and builds trust across all levels.**
- **A self-starter attitude with a passion for supporting others and driving operational excellence.**
- **Tech-savvy with proficiency in Microsoft Office**
- **Flexibility, curiosity and a willingness to grow with the business.**

**Why Work with Us?**
- **Be part of a supportive, passionate, and collaborative team.**
- **Opportunities for career development and advancement.**
- **Generous employee discounts.**
- **Community-driven culture that values sustainability and giving back.**
- **Celebrated milestones including birthdays, work anniversaries, and team social events.**

**If you're ready to bring your energy and expertise to an iconic Australian brand and play a key role in keeping our business running smoothly, we'd love to hear from you

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