Executive Assistant

About Us
All across the world, from the azure pools of Turkey and Oman to the travertine terraces of Yellowstone, our planet quietly pulls carbon dioxide from the air and turns it to stone.
For eons, Earth has relied on this process to balance its carbon cycle.
What if it could be harnessed?
What if we could do it faster, in larger quantities, and at a low enough cost to make it an effective tool in the fight against climate change?
At Heirloom, we are turning that into reality.
We use the natural carbon capture properties of abundant minerals to pull CO2 from the air, and store it permanently underground.
We come to work every day to slow climate change, and are united behind a single, common goal - to remove 1 billion tons of CO2 from the sky by 2035, and to not stop before we get there.
We bring together the precise recipe of science, technology, know-how, and strategy necessary to make low cost, high quality carbon removal a reality.
If we're successful, we will directly mitigate climate change, build a world we can proudly hand over to our children and grandchildren, and catalyze an industry that will rival the largest the world has ever seen.
If you want to change the planet, come join us.
Our Commitment to Diversity, Equity, and Inclusion
As temperatures continue to rise, individuals from marginalized communities will face the harshest impacts of climate change.
We believe wholeheartedly that building a diverse company is critical to Heirloom's success.
To accomplish this, we've put recruiting, hiring and retaining individuals from underrepresented groups at the top of our priority list.
We encourage you to apply if you identify as Black, Native Hawaiian or Pacific Islander, American Indian or Alaskan Native, Hispanic or Latino, LGBTQ+ – or with any other underrepresented group – even if you don't tick all the boxes in the description below.
What You Will Do
Proactively manage, assess, and predict the day-to-day needs of CEO and Head of Commercialization to ensure they are prepared for all meetings and events
Manage the schedule of CEO and Head of Commercialization (e.g., meetings, calls, travel, interviews, presentations, conferences, and events)
Serve as a liaison between CEO, Head of Commercialization, and internal/external parties
Partner with CEO and Head of Commercialization to track key project milestones as well as progress against personal, team, and company goals/targets
Coordinate logistics for speaking engagements like keynote addresses, podcasts, interviews and assist with presentation/speech preparation as needed.
Coordinate company events as needed
Assist with coding of charges in online books (Quickbooks)
Track overall expenses against organization's annual budget
What You Will Bring
You are able to anticipate and respond to the needs of others before they arise
You are incredibly organized, with superb attention to detail and a strong ability to execute
You are excellent with time management and able to quickly shift tasks and priorities as needed
You have a knack for working across various roles and teams in a fast-paced, changing environment while remaining flexible, proactive, resourceful, and efficient
You communicate, perform, and react well under pressure or ambiguity
You enjoy optimizing processes to make them more efficient
You are adept at handling sensitive information and situations with care and confidence
You have a sense of humor
Bonus Point
You have experience in a high-growth technology startup
Our Principles
Radical Honesty
means we are open, transparent, and inclusive in everything we do.
We aren't scared to challenge each other, but bring clear motives and our best intentions when we do.
Persistent Optimism
means we carry an infinite amount of optimistic energy with us on our journey, constantly chipping away at what may seem insurmountable.
Maximize our learning rate
means we're always in discovery mode.
Compounding knowledge is our key to victory - we continuously hone our crafts, seek the fastest paths to new learning, and are quick to absorb new knowledge.
Why you should join Heirloom
We are solving the engineering problem of our generation.
Climate change is an existential threat, and we need as many of the world's motivated minds as possible to help.
There is no greater challenge or opportunity than fighting climate change.
We have done this before.
We're engineers, scientists, and concerned humans from a variety of backgrounds and experiences who are pooling our knowledge and skills to collectively build a more equitable, prosperous future for all.
We are a united, resilient, and optimistic bunch.
We are all here for the same reason - to slow climate change.
We recognize the magnitude of the challenge ahead of us, and believe we can solve it.
We can see a hopeful future where we eventually reverse climate change.
It won't be easy, but we won't quit.
We are backed by the best climate partners in the world.
We're well funded by investors from Breakthrough Energy Ventures, Ahren Innovation Capital, Carbon Direct, Microsoft, Lowercarbon Capital, ARPA-e and the National Science Foundation.
Our early customers include Stripe, Shopify, and Klarna, and we're building durable partnerships that enable us to tackle this decades-long problem.
Perks and Benefits
Robust health coverage.
Excellenthealth, dental and vision insurance covered up to 100% by Heirloom.
FSA option.
Generous parental leave.
16 weeks paid leave for all Heirloom employees, regardless of primary/secondary caregiver status.
Generous stock options.
Flexible time off.
Unlimited PTO for exempt (salaried) employees & 120 hours for full time non-exempt (hourly) employees.
401(k).
Stay healthy.
Monthly health and wellness reimbursement.
Learn on the job.
Robust annual education and conference budget, including airfare and hotel costs.
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