Executive Assistant

1 week ago

Adelaide, South Australia Mcmahon Services Full time

**McMahon Services is one of Australia's largest privately-owned construction, industrial and environmental services organisations. As a national business, we operate from city centres through to remote locations and employ over 1,100 people across Australia and New Zealand.**:
McMahon Services is committed to employing for the long term rather than just for projects. We have family business values, whilst integrating our reputation, integrity, and relationships to deliver exceptional outcomes for our customers.

Our people are central to what we do. Our work environment is positive, collaborative, and open, and we operate as a team. We are firmly committed to looking after the success and wellbeing of our employees, from safety in the workplace through to professional development, ongoing training, and equal opportunities.

**Work Type: Full Time**:
**Location: Adelaide, SA**:
**About the role**:
Core responsibilities of the role include:

- Scheduling meetings and appointments for R&C
- Prepare and send correspondence for the Legal team that may contain sensitive or confidential information, decisions, and communications
- Assist in developing, implementing and actioning a triage system for legal enquiries
- Responsible for management of the contract execution procedure
- Review and update monthly budget forecasts with the CRCO
- Tracking of expenses against budgets
- Attend meetings and maintain minutes and action registers
- Prepare presentations, reports and collate data for CRCO
- Arrange travel and accommodation for R&C team
- Coordinate training sessions including arranging times, catering and venues for training and maintaining records
- Credit card reconciliation
- Process invoices for R&C, including entering and maintaining purchase orders
- Provide relief cover for Reception as required

**About you**:
To be successful in this role, you will need:

- Excellent verbal and written communication skills, including ability to effectively communicate with internal and external stakeholders
- Excellent computer proficiency, including Word, Excel and PowerPoint
- Able to work under pressure and meet deadlines, while maintaining a positive attitude
- Ability to organise and prioritise competing tasks

Desirable:

- Qualifications in administration/business
- Previous experience in a similar role

**What We Offer**:
**How To Apply**:
***
- As an employer who embraces equal opportunity and diversity, we encourage female, Aboriginal and Torres Strait Islander people to apply._

Please note, only successful applicants will be contacted.

  • Executive Assistant

    3 weeks ago

    Adelaide, South Australia City of Holdfast Bay Full time

    Overview We are seeking an experienced, professional, and personable Executive Assistant to support the General Manager, Strategy and Corporate, while also providing high-level executive support across the Office of the Chief Executive. This is a unique dual role that combines executive administration with corporate governance support. Base pay ...

  • Executive Assistant

    3 weeks ago

    Adelaide, South Australia City of Holdfast Bay Full time

    OverviewWe are seeking an experienced, professional, and personable Executive Assistant to support the General Manager, Strategy and Corporate, while also providing high-level executive support across the Office of the Chief Executive. This is a unique dual role that combines executive administration with corporate governance support.Base payA$92,941.00/yr -...

  • Executive Assistant

    2 weeks ago

    Adelaide, South Australia Redwolf + Rosch Full time

    Exciting contract role supporting Executive teams within not for profit space- Contract role until December looking for immediate start- Exciting contract role supporting Executive teams within not-for-profit space- Contract role until December looking for immediate startExciting Contract opportunity for a proactive Executive Assistant with experience in...

  • Executive Assistant

    2 weeks ago

    Adelaide, South Australia Halcyon Knights Pty Ltd Full time $60,000 - $80,000 per year

    An opportunity exists for an experienced and highly organised Executive Assistant to provide high-level administrative and executive support within a fast-paced, public-facing government environment. In this pivotal role, you will support senior executive leaders by managing schedules, coordinating meetings and travel, overseeing key correspondence, and...

  • Executive Assistant

    3 weeks ago

    Adelaide, South Australia SULLIVAN Consulting Pty Ltd Full time

    Join to apply for the Executive Assistant (Membership Services) role at SULLIVAN Consulting Pty Ltd1 week ago Be among the first 25 applicantsJoin to apply for the Executive Assistant (Membership Services) role at SULLIVAN Consulting Pty LtdGet AI-powered advice on this job and more exclusive features.Direct message the job poster from SULLIVAN Consulting...

  • Executive Assistant

    1 week ago

    Adelaide, South Australia Baptist Care Sa Full time

    **About us**:Baptist Care SA provides out of home care, disability care, youth education and employment, homelessness, and therapeutic support services. Established in 1913 we have a dedicated staff and volunteers who work tirelessly to help South Australians achieve their full potential. Baptist Care SA is committed to working with the State's most...

  • Executive Assistant

    2 weeks ago

    Adelaide, South Australia Elders Full time

    **Job No**: ELDERS209558**Location**: Adelaide, SAFull-time fixed term maternity leave contractFriendly and supportive working environmentCompetitive salaryNurture. Grow. Thrive.Accepting a role with Elders means you will be joining a team ready to support and grow your career. Be part of a culture that has been in the making for more than 180 years, a...

  • Executive Assistant

    2 weeks ago

    Adelaide, South Australia Jeffries Full time $60,000 - $80,000 per year

    This is a 12-month fixed-term contract role to cover maternity leave, commencing October 2025 and concluding October 2026. While this is a temporary position, you will be an integral part of our team throughout the contract period.About the businessJeffries have had our hands in South Australian soil for generations, growing strong since 1842. Driven by...

  • Executive Assistant

    2 weeks ago

    Adelaide, South Australia Bespokehr Full time

    Join AGC as an Executive Assistant - Ensure smooth operations, high-level support, and eco-responsibility.- Pivotal role providing support in a busy and dynamic environment- Highly organised and detail orientated- Fun and Energising Team atmosphere**About the Client**:Australian Green Clean's (AGC) vision is to make the world more liveable and they pride...

  • Executive Assistant

    7 days ago

    Adelaide, South Australia at Full time

    Executive Assistant & Strategic ProjectsAbout the roleSammy D Foundation is seeking an experienced and proactive Executive Assistant to provide strategic project and executive support to the CEO. This is a part-time position, 0.8 or 4 days per week, based in our offices in Edwardstown, SA.What you'll be doingProvide comprehensive administrative support to...