Administrative Assistant

2 weeks ago

Melbourne, Victoria, Australia Eci Software Solutions Full time

For more than 30 years, ECI Software Solutions has been providing industry-specific, cloud-based business management software and services to small and medium-sized businesses. With divisions focused on manufacturing, wholesale/retail distribution, building and construction, and field service, ECI's solutions integrate into every aspect of a customers' business to help them level the playing field, run day-to-day operations more efficiently, and free them up to focus on what matters most. It's how business gets done.

The Administrative Officer is the point of contact for the local office and helps with general office duties, including, but not limited to; answering phones, filing, updating salesforce database, various office projects, activity and reception. Responsibilities include:

- Answer incoming calls and route appropriately including but not limited to
- Greeting and checking in visitors at the front door
- Includes greeting and checking in couriers
- Handle projects as given by VP of APAC including but not limited to
- Travel requests
- Sales presentation development and administration
- Primary contact for the office, filing, and office maintenance and upkeep
- Data input and maintenance using Excel spreadsheets or other software tool as needed
- Planning to host partners, vendors, customers, and Senior Leadership Team
- Planning other office events and activities
- Light mail & postage activities
- Local record keeping & electronic filing/routing including
- Accounts/collections
- Inside sales/back-office assistance
- Order/maintain lunchroom consumables
- Sign for and communicate received goods

Knowledge, Skills, Ability, Education & Experience
- Prior experience as an administrative assistant preferred
- Prior phone and clerical skills a must
- Ability to work in the office during office hours (typically M-F)
- Ability to communicate well; with above average writing and speaking skills
- Excellent time management and organizational skills
- Positive and proactive approach to dynamic environment
- Strong attention to detail
- Efficient keyboard skills
- Good judgment and initiative
- Team player
- Detail and service-oriented individual
- Proficient MS Office, Outlook and Excel required

In addition to our competitive salary and award winning culture, we offer an excellent benefit package. We even offer our employees a day off to serve their community Our company core values are our "CODE": Crave Greatness, Own the Outcome, Deliver Awesome and Embrace Community.

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