Timetabling Coordinator

Overview
Timetabling Coordinator, Student Administration – Sydney campus. Full time opportunity, continuing contract.
Salary: $99,474 (level 6) + 14.25% superannuation.
About the university
The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.
About the office
Student Administration at the University of Notre Dame helps students and staff by managing important tasks like enrolments, exams, student records, and graduation. They also make sure the university follows rules and policies, and they support academic teams with the information and services they need to make decisions.
About the role
The Timetabling Coordinator oversees the planning and management of class and exam schedules across all university campuses. They work closely with faculties, student services, IT, and other teams to create timetables based on student numbers, course needs, teacher availability, and room space. The Timetabling Coordinator is responsible for the overall operational planning and delivery of timetabling services across all campuses of the University.
Key Responsibilities
Timetable & Enrolment Support - Assist in creating and maintaining the university's annual timetable and enrolment schedules, ensuring alignment with the academic calendar and student preferences.
Admissions & Course Coordination - Support admissions processes by ensuring course offerings match enrolment and scheduling needs, while following governance requirements.
Stakeholder Collaboration - Work closely with faculties, schools, academics, and admin teams to resolve scheduling issues and optimise the use of teaching spaces.
Systems & Data Integrity - Maintain and improve scheduling systems and data accuracy, ensuring smooth integration and effective class allocation.
Reporting, Training & Continuous Improvement - Monitor class sizes, generate reports, deliver training, and contribute to ongoing improvements in systems and processes.
Customer Service & Administration - Provide excellent service to students and staff, assist with records and enquiries, and perform additional administrative tasks as required.
Qualifications, skills & experience
Completion of a degree with subsequent relevant work experience, or an equivalent combination of relevant experience and/or education/training.
Experience leading a hybrid team working with competing priorities to deliver exceptional outcomes (Desirable).
Proven working knowledge of timetabling, preferably in tertiary or other education sectors.
Experience using PeopleSoft Campus Solutions and timetabling applications such as CELCAT, Allocate+ (Desirable).
Demonstrated expertise using large scale networked information systems, databases, timetabling systems, student allocation systems, spreadsheets and word-processing software including data extraction and report presentation and the ability to maintain accurate records.
Ability to collaborate across multifunctional teams, providing a high level and responsive service.
Demonstrated high level analytical and problem-solving skills including exceptional attention to detail.
Demonstrated ability to meet deadlines, organise and prioritise work in collaboration with other staff.
Demonstrate ability to exercise sound judgment, initiative, diplomacy, tact and discretion as well as proven experience handling sensitive and personal information in a confidential and appropriate manner.
Supportive of the Objects of Notre Dame as a Catholic University.
Benefits
Generous training and development opportunities.
Friendly and collaborative working environment.
Discounted study at the University.
How to apply
Please apply online with a resume and cover letter outlining your suitability for the role.
Applications closing date: 16 September 2025
For further information on how to apply, please visit: How to apply | Notre Dame
Applicants are expected to have current and valid work rights in Australia.
Aboriginal and Torres Strait Islander people are encouraged to apply.
The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.
Contact us
Please direct your queries regarding this role to Marcia Rodrigues, Marcia.Rodrigues at nd.edu.au
Unsolicited contact from recruitment agencies will not be entertained.
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