Academic Timetabling Expert

1 week ago

Sydney, New South Wales, Australia beBeeTimetabling Full time $50,000 - $70,000

Job Title: Academic Timetabling Specialist

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The Academic Timetabling Specialist plays a pivotal role in optimizing the operational efficiency of academic delivery and space utilization. This position involves coordinating internal and external room bookings to ensure seamless use of teaching spaces across campuses.


Working closely with Timetabling Coordinators and other stakeholders, you will support the development, delivery, and ongoing updates of academic timetables for Ikon and ALG.


You will utilize systems like Excel, Wisenet, and RTOM to manage data, scheduling, and reporting requirements.


Main Responsibilities
  • Manage system changes
  • Internal room booking and documentation
  • External room booking and space hiring
  • Documenting change requests
  • Monitoring class capacities through reporting
  • Progression mapping for ALG and Ikon
  • Pre-allocations and in System allocations
  • Balancing classes
  • Cleaning report data
  • Enrolling students
  • Managing and updating various spreadsheets
  • Zendesk ticket responses
  • Other tasks as reasonably directed by management

Required Skills and Qualifications
  • Qualification in a relevant field
  • Previous experience in the education sector, preferably in a timetabling/scheduling role
  • Intermediate to Advanced Excel skills
  • Demonstrated understanding of regulatory frameworks, including Higher Education Standards Framework (Threshold Standards) 2021, Standards for RTOs 2015, and National Code of Practice for Providers of Education and Training to Overseas Students 2018
  • Proficiency in Microsoft Office365
  • Positive attitude and ability to think creatively
  • Cross-cultural awareness
  • Excellent written and oral communication
  • Excellent interpersonal skills with the ability to work autonomously and in a team

Benefits
  • We offer a supportive team environment
  • Career progression opportunities
  • A positive and fun work environment
  • Daily breakfast supplied
  • Training and Development opportunities
  • Diversity & Inclusion

Others
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Other
  • Industries: Education

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