Officer, Purchasing

1 week ago

Melbourne, Victoria, Australia City Of Whitehorse Full time

Job Summary:
The incumbent ensures that all purchasing activities are carried out in compliance with policy and legal requirements.
They assist with public procurement activities as required.
Duties and Responsibilities: Assist with the preparation of complex bid documents, including Request for Tenders (RFT), Request for Proposals (RFP), etc.
Prepare basic bid documents, including Request for Quotations (RFQ), Request for Standing Offers (RFSO), etc.
Coordinate, participate and/or process various purchasing activities including requisitioning, purchase orders, progress payments, etc.
Assist with the administration of annual service and supply contracts.
Update and maintain vendor information in the ERP system.
Source, develop and maintain vendor/supplier relationships.
Communicate with internal stakeholders and vendors/suppliers on purchasing processes.
Coordinate delivery schedules, monitor progress and liaise with clients and suppliers to resolve issues.
Organize and oversee the annual inventory count process.
Provide input and maintain relevant policies and procedures, including purchasing policy and procedures.
Act as Sr.
Procurement Officer as assigned.
Follow, so far as is reasonably practicable, established safety procedures and standards.
Other related duties.
This description contains elements necessary for the identification and evaluation of the job.
The incumbent may be required to perform other related duties.
Number of Hires Needed 1 Position Requirements Working Conditions: Majority of the work is performed under normal office conditions.
Required Knowledge, Skill and Abilities: Diploma in Business or Supply Management.
Supply Chain Management or Certified Professional Public Buyer (CPPB) designation is desirable.
Minimum of 2 years of progressive purchasing experience complemented with inventory management experience, preferably within the public sector and 6 months on the job training.
Proven skills working with computerized financial systems software.
Excellent organizational skills, prioritizing and ability to multitask with minimal supervision.
Ability to work and maintain accuracy under pressure and to meet critical deadlines.
Strong research, client service orientation and good interpersonal skills.
Proven written and oral communication skills.
Ability to foster and maintain effective relationships among peers and/or stakeholders.
An equivalent combination of education, training and experience may be considered.

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