Engineering Administrative Coordinator

**Job Number** 22136422

**Job Category** Administrative

**Location** JW Marriott Gold Coast Resort & Spa, 158 Ferny Avenue, Surfers Paradise, QUEENSLAND, Australia

**Schedule** Part-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

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Responsible for handling all administration and correspondence functions for the Complex Director of Engineering and Assistant Chief Engineer, as well as supporting the goals and objectives of the Engineering Department. Must be computer literate and proficient in word processing and spreadsheet setup and input.

**RESPONSIBILITIES**

Comply with all company and departmental standards and policies.
- Use of computers and computer systems i.e., Spreadsheets, Word Processing, Outlook
- Carry out day to day finance administration including, invoicing, accruals, and maintaining department checkbook.
- Create purchase orders, order supplies, and set up suppliers -Prepare daily/weekly payroll, timesheet attendance, and roster
- Create and organise electronic and hard copy filing for department records: i.e. permits, service reports, insurance, and certificates, contracts, and personnel documentation
- Assist with departmental training and record keeping
- Operate computerised work order tracking systems GXP and Transcendent, i.e. data entry, generating reports, tracking work orders, and document the completion of service reports
- Assist with assigning and dispatching work orders using GXP and Transcendent.
- Dispatch Engineers on radio
- Coordinating and scheduling contracted services as required
- Create inventory and track engineering storage and attic stock.
- Track and monitor tool inventory for all Engineers
- Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
- Maintain engineering office and stores in a clean, orderly, and organized condition
- Ability to communicate clearly and effectively with guests and employees
- Ability to interact with guests and other employees in a courteous, empathetic, and polite manner.
- Ability to read and write effectively
- Prepare correspondence, reports and office memoranda
- Pick up, sort and distribute mail -Answer incoming phone lines
- Take minutes of meetings
- Review guest feedback surveys and respond to guest questions, concerns, and requests.
- Safe manual handling (moving, lifting, carrying, pushing, pulling, and placing objects safely).
- Perform other reasonable duties as reasonably assigned

**CRITICAL COMPETENCIES**
- Team Work - Customer Service Orientation - Diversity Relations - Interpersonal Skills Personal Attributes - Safety Orientation - Dependability - Integrity - Positive Demeanor Tools and Equipment - Personal Protective Equipment - Hand/Power Tools
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._

Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels.

**Marriott Hotels**, Marriott International's flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel.

**JW Marriott **is part of Marriott International's luxury portfolio and consists of more than 80 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. It's as simple as that. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy a true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can really pursue your passions in a luxury environment. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment.