Administrative Coordinator
2 weeks ago
Job Overview
As a skilled Administrative Coordinator, you will play a vital role in ensuring the smooth operation of our office. You will be responsible for reception, switch and office management, providing administrative support to our team.
Key Responsibilities- Reception Duties: Greet visitors and customers (both internal and external) and direct them to relevant areas, and distribute deliveries;
- Office Administration: Manage internal meeting schedules, room setup and refreshments, maintain office supplies inventory; order new supplies and equipment as needed;
- Facility Management: Coordinate office maintenance, repairs and liaise with building management and vendors;
- Communication and Coordination: Assist with Facility events/tours, visitor co-ordination including bookings, enquiries;
- Financial Management: Compile office orders and reconcile invoicing;
- Onboarding Process: Support the onboarding process for new hires;
- Document Management: Assist in filing, document management, and data entry where required;
- Reporting: Document and distribute reports as required;
- Administrative Support: Support management with ad hoc administrative tasks and special projects.
- Experience: Experience in office management, reception or administrative roles;
- Skills: Excellent communication and interpersonal skills, strong organisational and time management abilities, competency in Microsoft Office Suite (Word, Excel, Outlook, etc.);
- Personal Qualities: Ability to handle multiple tasks and respond effectively under pressure, ongoing training and development;
- Benefits: Discounted quality meat products, purchased onsite, discounts across health insurance and retail providers, salary packaging, working in a supportive and collaborative environment.
If you are a highly motivated and organized individual who is passionate about delivering exceptional administrative support, we would love to hear from you.
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