Administrative Coordinator

1 week ago

Gold Coast, Queensland, Australia beBeeAdministrative Full time $55,000 - $75,000

Job Overview

The primary function of this role is to provide administrative support to the Engineering Director and Assistant Chief Engineer. This involves handling all administration and correspondence functions, ensuring seamless coordination and communication.

Responsibilities

  • Ensure compliance with departmental standards and policies.
  • Utilize computer systems for tasks such as Spreadsheets, Word Processing, and Outlook.
  • Perform day-to-day finance administration, including invoicing, accruals, and maintaining a department checkbook.
  • Manage purchase orders, order supplies, and establish supplier relationships.
  • Prepare daily/weekly payroll, timesheet attendance, and roster.
  • Organize electronic and hard copy filing for department records.
  • Provide assistance with departmental training and record keeping.
  • Operate computerized work order tracking systems GXP and Transcendent.
  • Dispatch Engineers on radio communications.
  • Coordinate and schedule contracted services as required.
  • Maintain inventory and track engineering storage and attic stock.
  • Track and monitor tool inventory for all Engineers.
  • Maintain the engineering office and stores in a clean, organized condition.
  • Develop effective communication skills to engage with guests and employees.
  • Interact with guests and other employees in a courteous, empathetic, and polite manner.
  • Enhance reading and writing proficiency.
  • Prepare professional correspondence, reports, and office memoranda.
  • Sort, distribute, and manage mail effectively.
  • Respond to incoming phone calls and inquiries.
  • Take minutes of meetings and document key decisions.
  • Review guest feedback surveys and respond to guest questions, concerns, and requests.

Critical Competencies

  • Teamwork.
  • Customer Service Orientation.
  • Diversity Relations.
  • Interpersonal Skills.
  • Personal Attributes.
  • Safety Orientation.
  • Dependability.
  • Integrity.
  • Positive Demeanor.
  • Tools and Equipment.
  • Personal Protective Equipment.
  • Hand/Power Tools.

We are an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. We value non-discrimination and promote diversity, equity, and inclusion in our workplace.

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