Assistant Property Manager

Great Place to work certified 4 years in a row
- Premium CBD Locations, close to public transport
- Love where you work, and make the role your own

**About Hub Australia**:
Hub Australia provides premium workspaces, business networks, and services across 13 locations in Sydney, Melbourne, Brisbane, Canberra and Adelaide.

Founded and headquartered in Melbourne, Hub has rapidly grown to become the largest privately-owned coworking operator in Australia, with over 100 staff and 6,000 members nationally ranging from small business and government to non-profit and corporations.

Established in 2011, Hub is a Certified B-Corporation and the first coworking space in Australia to be certified Carbon Neutral with Climate Active. Hub is a fun, energetic, and dynamic environment with plenty of room for growth - as we continue to build the best place to create, share, and work with others, there's a perfect place for you to grow with us.

**About the role**:
Working with a organisation that has plans for high growth, Hub Australia focuses on premium flexible workspace sites across Australia, and continues to expand via new locations, landlord partnerships, and building hospitality services contracts. The Property team at Hub is responsible for sourcing and securing new sites and partnerships, fitout design, procurement and construction for those new sites, operational handover to Hub's operations and hospitality teams, and the ongoing property and facilities management for the national portfolio.

The Assistant Property Manager will work closely with the National Property & Facilities Manager, and the broader facilities team, to ensure that the support we provide to the on site operations teams is of a high standard, that our lease and partnership contract administration is maintained, and that our portfolio risk management is effective.

You will work with the team to manage the administration of commercial leases and partnership arrangements, monitoring financial transactions and compliance, property & lease risk and compliance requirements, preventative maintenance, landlord & facilities administration, certifications, insurances & assessments. You will enjoy extensive client exposure (internal and external), whilst using your exceptional attention to detail, thoughtful approach, and high level of professionalism and confidentiality.

**The purpose of the role**:

- Monthly rent and cashflow reconciliation and verification of rents, outgoings, and ancillary charges under our leases, partnerships and service contracts;
- Implementation of risk management processes for critical lease/contract obligations to our landlords and partners. Regular reporting on those risks & obligations, and direct liaison with our landlords and partners;
- Issuing notifications and following up on necessary remedial actions where our landlords and partners do not fulfil their obligations under our leases, partnerships and service contracts;
- Working with the Chief Property Officer on the handover of new sites, and the creation of property risk management regimes for those new sites;
- Creating and tracking workflows to ensure robust preventative maintenance regimes are implemented;
- Risk and compliance management of all contractors, trades, consultants, that work across our portfolio;
- Maintaining Risk and WHS assessments for each asset in the portfolio;
- Preparation of annual budgets, in conjunction with the National Property & Facilities Manager, and the Chief Property Officer;
- Working with the facilities team on new site setup and documentation requirements;
- Maintaining the organisation of all key property information;
- Escalation of issues to the National Property & Facilities Manager where necessary.
- Attend meetings with GM's and landlord partners to identify any property related items that need to be addressed.
- Live and breathe our values: Collaboration, Accountability, Resourceful Adaptability, and Beyond Profit

**Key skills & experience**
- A Class 2 Real Estate Agents Licence (preferred)
- A tertiary qualification in Property, Business or Commerce is an advantage;
- Experience working within real estate, and the the implementation of risk management and compliance processes and procedures;
- Experience in budgets, forecasting and excel is an advantage;
- Excellent written & verbal communication skills;
- Proactive team player and strong work ethic;
- Strong time management and workload prioritisation skills with the ability to juggle multiple tasks, deadlines, and stakeholders;
- First-class customer service and communication skills;
- Ability to report succinctly on compliance, risks, finance and status of tasks.
- If your experience looks a little different but you think you'd be a great fit for the role, we'd love to hear more about you._

**What you'll be rewarded with**:

- Being a key member of an energetic, dynamic, and fun team who stands for more than their bottom line
- Working among the best